DOC Lawrence CC Record Office Office Associate

 

Agency: Department of Corrections- Lawrence Correctional Center

Position Title: Office Associate, Opt 2
Closing Date/Time: 10/21/2024 ,11:59 p.m.
Salary: Anticipated Starting Salary $4,003 a month; Full Range $4,003 - $5,357 a month.  
Job Type: Salaried
Category: Full Time
County: Lawrence
Number of Vacancies: 1
Plan/BU: RC014

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Posting Identification Number  41463 

 

Position Overview

Lawrence Correctional Center is seeking to add a detail-oriented staff member to serve as an Office Associate in the Record Office.  The main duty of Record Office staff is to honor the intent of the sentencing court while maintaining accurate records associated with current incarceration.   All qualified individuals are encouraged to apply. 

Essential Functions

• Performs sentence calculation adjustments, including revocation and restoration of good conduct credits and Earned Program Sentence Credits (EPSC).
• Prepares all documentation related to individuals in custody status.
• Composes and keyboards correspondence to outside agencies including Sheriff's Offices, States Attorney, and courts regarding individual in custody for purposes of court appearances, pending charges, verification of custody dates, and/or implementation of sentencing orders.
• Maintains a filing system to ensure that individuals in custody are reviewed for restoration of lost good time by distributing docketed information through use of O360.
• Maintains individual in custody master files, confirming that filing is kept according to facility standards.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

 

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school.
• Requires two (2) years of office experience.
• Requires ability to keyboard accurately at 45 words per minute.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen.  The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:00 a.m. - 4:00 p.m. Monday - Friday; Sat/Sun off  
Work Location: Lawrence Correctional Center; 10940 Lawrence Rd, Sumner, Illinois, 62466  
Agency Contact: Sharon Burtch
Email: Sharon.Burtch@illinois.gov
Posting Group: Office & Administrative Support; Public Safety

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Ill