Construction Project Manager

Company Description

At H&M, our purpose is to liberate fashion for the many. We want to shape a new world in Fashion. A world with one ultimate goal: to unleash your self-expression. As an H&M colleague, you’re encouraged to be yourself & more. You’ll take on new responsibilities from day one, learn skills for life, and find new ways to make your big dreams come true. 

Our company is committed to fostering a culture of inclusion and belonging, and we actively seek colleagues who share our commitment. 

Job Description

About the Role

As a Construction Project Manager in the Expansion function, you will lead, manage and organize construction projects  including key City, Brand City and Global Flagship stores, with a high level of professionalism and according to routines, company policies, guidelines and local legislation. You will prepare and present budgets and business cases, follow-up on cost and suppliers to secure financial transparency, drive tendering and contracting for your projects and coordinate design, execution and logistics for your projects. Through strong teamwork and clear communication, you secure that relevant stakeholders receive needed information on time.

This field-based role reports to our Sales Market Construction & Facilities (C&F) Manager USA-CA-PR and is based out of our Los Angeles Support office.

A Day in the Life

Working at H&M means no two days are ever the same, but a typical day will include the following responsibilities*

• Secure value engineering and value planning on each step of the project process
• Secure that contractors and partners are working in line with our Code of Ethics and Code of Conduct
• Organize regular meetings with business partners & reinforce the importance of our policies and overall expectations
• Secure that the stores are built in line with the general/local building specifications, instructions & interior specifications
• Secure that Health & Safety requirements are in place and followed
• Secure internal routines and strengthen communication between departments in respect to projects’ planning and execution
• Use value planning in all processes, lower costs but maintain high quality
• Secure investment budget and follow up on both Net & Gross investments
• Prepare and present budgets and business cases
• Secure detailed research & preparation for budgets according to the 5 Step Process
• Optimize project planning in order to minimize installation, labor and other costs
• Secure that forecasted figures are matching actuals & final invoicing of projects in IPS/LIMA (Property Management System)
• Optimize planning and follow up tools, drive improvement actions and share best practice with colleagues
• Understand change orders & their origins, challenge them and provide alternative solutions
• Ensure invoices are reflecting the contractual amounts and that payments are made according to invoice schedule
• Run projects in line with routines and secure financial transparency for all projects
• Follow up on the payment of landlord contributions
• Keep project budget within forecasted figures and challenge change orders if they occur
• Update IPS/LIMA on a regular basis
• Secure that project documentation is in place and saved according to guidelines
• Partner with Regional Procurement Specialist, C&F Manager and Business Controller C&F in order to determine budgets, conduct tenders, evaluate bids and select contractors
• Support Procurement Specialist in prequalifying new companies on a regular basis according to PQQ guidelines and secure a solid pool of contractors
• Review contracts and secure that project/country specific risks are covered; secure that execution and payments schedules are attached and that the contracts are signed according to approval rights
• Ensure that contracts and/or appendixes to frame contracts are signed prior work commencement
• Follow up on contractual milestones and notify contractors in case contractual obligations are breached
• Ensure that the stores are designed & built-in line with the general/local building specification, guidelines & interior specifications
• Follow up on the construction process and secure deadlines & quality standards
• Liaise with consultants and authorities in order to receive all necessary permits
• Manage the hand over process with landlords & contractors together with leasing
• Ensure that all interior needed for a project is ordered and delivered on time
• Coordinate on time deliveries together with NCG Specialist
• Follow up on the construction process through regular site visits & secure that the right materials an