HR Legal Personnel Assistant

Description

Job Title: Legal Personnel Assistant

Department: HR

Reports To: CFO/HR Manager

FLSA Status:  Exempt/ Salary

Supervise the work of others:  No

Position Summary:

The purpose of this position is to assist the Human Resources Manager in the daily staff administrative and decision support while applying and updating policies and procedures to align with the growing company goals. 

Duties and Responsibilities:
 

This list is not comprehensive but meant to represent the most common or important duties of the position. Other duties are required and/or assigned

 

Key Responsibilities:

· Partner with other department supervisors to constantly improve existing procedures and policies

· Provide statistical analysis on issues

· Handle employee off-boarding process and procedures

· Help with FMLA, COBRA and ADA and attendance policies and procedures

· Keep AMT handbook and documents updated on HR Drive

· Align and update AA program to meet company goals/needs

· Handle Government reporting according to Federal and State Law

· Investigate and document personnel issues

Other Responsibilities:

· Process bi-weekly payroll as needed

· Help answer any questions that the HR recruiters and interns have with their responsibilities of: placing ads, conducting phone screens, conducing face to face interviews, scheduling interviews with managers and executives for exempt and nonexempt positions 

· Attend meetings with AMT Managers and Executives as needed

· Help answer employees questions on AMT’s policies and procedures

· Help with benefits (Medical and 401k) including open enrollment and monthly enrollments

· Help Recruiters and Interns with orientation and onboarding with new hires (help/fill in as needed)

· Assist with helping in administrative responsibilities of HR including; time cards, mailings of required notices like ERISA, etc.

· Help with employee investigations

· Help fill out employment verification and unemployment requests

· Review HR contracts

· Oversee and help as needed with the submission of background checks, drug tests and pre-employment assessments

· Works with department supervisor on proper documentation of discipline/corrective action notices

· Proper destruction and storage of all files and records with Federal and State regulations

· Strategize with Manager to constantly improve HR goals and existing procedures

· OSHA documentation/testing and tracking

· Maintain confidentiality at all times

· Other duties as determined

Preferred Requirements:

• Bachelor's degree required. One year of law firm,      professional services or business experience is a plus.

Minimum Qualifications: 

Bachelor’s Degree 

Language Skills:

Ability to read, analyze, and interpret company procedures/policies, general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volume.  Ability to apply concepts of basic algebra and geometry. 

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: 

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 

Certificates, Licenses, Registrations: 

Maintains a valid Driver’s License.  

Essential Job Functions: Critical features of this job are described below. They may be subject to change at any time due to reasonable accommodation or other reasons.
 

Mental: Must be able to effectively communicate with others; complete and understand complex analysis of numbers; read, analyze and interpret written materials; develop company to meet and exceed company standards;