Club Accountant

Club Location:

Lantana Golf Club - Lantana, TX

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

SUMMARY:

Responsible for the property accounting program.  Ensures accounting functions are performed accurately and timely to include monthly close and financial review, membership billing and records administration, revenue reconciliation and cash control, and accounts receivable and payable processing. 

Essential Functions:

Financial Review/Month-End Close Process

• Review Monthly draft financials with GM and Corporate Accounting team to verify completeness and accuracy of Balance Sheet and Income Statement
• Prepare monthly accruals for Corporate Accounting, as needed
• Submit accurate Month-End reports  to Corporate Accounting team
• Participate in  weekly assets calls as the Accounting Department Head representative for the Club

Membership

• Maintain all membership data in our POS, including new member setup, resignation, and change of member information
• Maintain accuracy of the Membership Dashboard which is our primary data source for all Member Count, Member Dues, and Initiation Fee detail
• Complete monthly end of cycle procedures and member statements
• Complete monthly EZ Pay procedures for credit card collections and resolve rejects and member disputes

Cash/Revenue

• Confirm cash/check collections daily and reconcile with POS
• Make daily cash/check deposits (Bank or Safe Connect)
• Complete daily closing procedures in POS
• Review previous day revenue to include Banquet/Tournament activity for accuracy of closing in POS

Accounts Receivable

• Apply collection of payments
• Maintain AR Aging weekly and prepare summary for GM to show status of delinquent accounts
• Responsible for making collection calls/emails to members
• Enforce bylaws in regards to delinquent accounts
• Handle resolution of member calls/emails regarding disputed charges, chargebacks or returns

Invoices

• Process, code, get approvals and upload all manual invoices to our AP platform
• Maintain status of invoices on the AP platform to ensure timely review and approval by GM and other DH’s

Payroll

• Calculate hourly variable compensation such as service charge distribution and lessons and input into payroll weekly at a minimum

Forecasting

• Review weekly forecasting tool with GM to ensure inputs are complete and accurate
• Maintain compliance with company and standard internal control procedures

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• 2-year accounting degree or Bachelor’s Degree preferred
• Minimum 3 years accounting or bookkeeping experience with AP, AR, Payroll and journal entries.
• Above average computer aptitude, with advance knowledge of Outlook, Word, Excel, Access and PowerPoint preferred. 
• Ability to prioritize, multi-task and meet deadlines in a fast paced environment
• Builds strong relationships and works well with a team

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to read and interpret retail product labeling.  Ability to speak effectively before groups of customers or associates of organization.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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