University of Colorado Anschutz Medical Campus

Department: Office of Medical Education, Office of Graduate Medical Education

Job Title: Business Services Professional (Intermediate – Senior)

Working Title: Graduate Medical Education (GME) Business Services Professional,

Position #: 00840912 – Requisition #: 37923

Job Summary:

The University of Colorado School of Medicine’s Office of Medical Education (OME) is seeking a detail-oriented and mission-driven professional to join the Graduate Medical Education (GME) team as a GME Business Services Professional.

The GME Business Services Professional is a full-time University staff position that will provide high-level administrative support to the GME Office, Directors, and Associate Dean. Key responsibilities include complex scheduling and meeting coordination, confidential communications, credentialing/licensing support, travel and procurement management, and streamlining faculty travel processes. Oversees GMEC operations, event planning, and recordkeeping for resident/fellow remediation. Supports faculty recruitment, serves as backup for core processes, and assists with office-wide initiatives and special projects (e.g., renovations, dashboards).

Supervision Received: Reports directly to the Office of Graduate Medical Education Business Services Program Director with dotted reporting to the Associate Dean of Graduate Medical Education. The position will work closely with the OME Business Services team to ensure adherence to business and procurement procedures. 

Supervision Exercised: This position has no direct staff supervision, although the role may be supervising student workers as appropriate. 

Key Responsibilities:

Administrative Support (Associate Dean & Directors)

• Manage complex calendars, meeting logistics, and materials preparation across multiple stakeholders.

• Draft and manage professional communications, correspondence, and confidential documentation (credentialing, licensing, CME, CVs).

• Screen, prioritize, and track incoming requests to ensure timely follow-through.

Procurement & Travel

• Coordinate faculty and leadership travel (flights, hotels, cars) and reconcile expenses in Concur.

• Maintain compliance with university policies and develop streamlined travel processes/templates.

• Provide timely itineraries and documentation to support travelers.

Graduate Medical Education Committee (GMEC) Support

• Prepare agendas, presentations, minutes, and records for GMEC and related committees.

• Coordinate annual meeting schedules, speaker rosters, and documentation for compliance.

• Compile and synthesize meeting data for reports and board presentations.

Project & Event Management