Sponsored Project Analyst 2

Department Overview

**Fully Remote Position**

 

OPAM, a unit within Research Development & Administration (RDA) supports OHSU’s missions of healing, teaching and discovery by partnering with the research community to effectively navigate the pre-award and post-award administration of sponsored projects. We support the OHSU research community with grant and contract proposal submission, contract negotiation, interpretation and implementation of sponsor terms and conditions and fiscal management of all sponsored projects.

 

The Sponsored Projects Analyst 2 is responsible for post award administration of sponsored projects to include contracts and grants from setup through termination, with the goal of providing a high level of service to and partnership with the campus research community by delivering timely billing and collection of sponsored projects and monitoring accounting practices to ensure the integrity of systems and procedures. Monitoring university compliance and improving understanding of requirements of cost accounting standards and sponsor regulations through education, training and other resources while maintaining accountability to sponsors.

 

This position is responsible for financial administration, reporting and close out of all projects. This requires the ability of prioritize workloads and manage multiple deadlines effectively while continuing to improve service to both internal and external customers. Due to the sensitive nature of certain information contained in grants and contracts, this position requires that the information processed and communicated through this office be maintained as confidential and shared only with appropriate and applicable parties.

Function/Duties of Position

Monthly Award Management:

• All following activities should be completed accurately, timely and according to procedure:
• Review all account set ups timely
• Approve final cost invoices, prepare and submit event invoices; and financial reports ensuring that all components of the contract terms are met as well as compliance with University policy, federal and state laws
• Prepare & Process PAB entries and Balance Transfers
• Monitor accounts receivables and resolve payment of project invoice discrepancies
• Monitor over drafts and resolve with departments
• Research and correct posting errors
• Insure accurate recovery of F&A
• Complete variety of ad hoc reports for departments and/or sponsor’s use
• Review and approve OHSU forms
• Prepare rebudget requests and process budget adjustments
• Prepare and review cost transfers, process PAB's in Matrix
• Maintain files m. High level expenditure review
• Use Matrix Comments to track activities
• Review final Subaward invoices and assist with resolution of issues
• Close out accounts at project end

Compliance:

• Work with limited supervision and sponsor guidance:
  • Research, analyze, interpret and apply federal, nonfederal, institutional and award specific policies, procedures and guidelines
  • Assess risk to OHSU and escalate issues appropriately
  • Resolve departmental issues with limited management intervention
  • Collaborate with various departments to resolve award related issues
  • Determine allowability and reasonableness of transactions submitted by departments
  • Ensure that actions taken can meet the standards of audit
  • Prepare, review and complete follow up on a wide variety of activities related to grant and contract accounts
  • Review and contribute to internal procedures for efficiency and control

Quality Management:

• Participate in the development of and maintenance of quality for award management.
  • Develop and maintain consistency with coworkers on award management such asunallowable review and department justification
  • Ensure data submitted for entry to OGA is complete and accurate
  • Participate in account and file reviews
  • Develop, review and contribute to internal procedures for quality and efficiency

Productivity and Goals:

• Responsible for predetermined goals of productivity:
  • Review setups within 2 business days
  • Prepare and/or submit financial reports and invoices by deadlines
  • AR Aging >120 days and >$1 should be <15%
  • Carryforwards and Over drafts >$500 on accounts >120 days past end date should be<15%
  • Inactive projects >120 days past end date are <15% of active account load
  • Inactive projects >12 months past end date <5% of all inactive account load