Office Assistant

Mary's Woods is seeking an Office Assistant with exceptional communication skills to support our Housekeeping department. As the Office Assistant, you will perform a variety of administrative and clerical duties. This position is primarily in support of the Housekeeping Office and requires an energetic individual with excellent customer service and organizational skills.

Mary's Woods is a non-profit senior living community founded in 2001. We offer independent living, assisted living, memory care and residential care in a park-like setting on 40 acres in Lake Oswego. We pride ourselves on our rich heritage, spirit of caring and welcoming culture. We are seeking passionate team members to join us in fulfilling our mission and values.

Below are some of the core responsibilities, experience and skills needed to be successful:

• Answer calls from residents regarding housekeeping schedules and other inquiries
• Perform clerical tasks as assigned - including scheduling, record keeping, and filing
• Keep office supplies organized, readily available, and accessible for all members of the Environmental Services Team
• Assist in the creation and delivery of correspondence informing residents of housekeeping-related items
• Schedule maintenance for daily housekeeping schedule, adjusting as needed throughout the day
• Able to relate positively and favorably to staff, residents, and families and to work as a team with other employees at all levels
• Ability to multi-task and use maintenance work order software (WorxHub)
• Works independently and follows key objective and strategies with ability to solve problems, assess risks, and make decisions responsibly
• Create an environment that acknowledges, encourages, and celebrates differences
• Function and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds
• Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement

Education and Experience Required:

• Education and/or experience equivalent to the completion of a High School Diploma or GED
• Minimum one year of experience in administrative clerical tasks or a client-facing scheduling role

Schedule:

• Monday - Friday from 8:00 AM - 4:30 PM

Employee Benefits: 

• Free Employee TriMet Pass
• Medical, Dental, Vision, Life, Disability and Flexible Spending Account first of the month after hire (working 30+ hours per week)
• Employee Assistance Program
• 403b with match
• Paid Time Off & Holidays
• Tuition Assistance Program
• Access to Fitness Center & Pool
• Complimentary Food Item per Shift

The starting wage depends on experience, certification and education. This is a full-time, non-exempt position.

Working at Mary's Woods in any capacity means you're supporting an organization with a mission rooted in the core values of respect, compassion, excellence, stewardship and justice. We are committed to hospitality in every sense of the word -- priding ourselves on providing exceptional care to residents, opportunities for our employees and neighborliness to our surrounding community. You’re encouraged to apply today if these principles resonate with you!

If you experience any challenges with the application process, please contact Mary’s Woods HR Department at MWHR@maryswoods.org