Programs and Contracts Manager

Overview:

The Programs and Contracts Manager provides support to the Contract Manager of the Logistics & Operations Division while serving as the ID/IQ Program Manager for the CARSI, INL WHP FA-4, and DS CSIS contracts and as a Contracts Administrator for the CARSI and DLA contracts. This hybrid role combines responsibility for contract administration—including contracts, subcontracts, task orders, and compliance—with direct program management duties, including task order execution, client engagement, performance oversight, and delivery assurance. The contract administrator role will conduct contract administration including, but not limited to contract, subcontract and task order administration. As a member of the Logistics and Operations Division, the Program and Contracts Manager also provides support in business development, proposal development, project level finance, accounting and budgeting, and program/task order transitions.

Primary Responsibilities:

• Serve as the ID/IQ Program Manager on the International Narcotics and Law Enforcement Central America Regional Security Initiative (CARSI), Western Hemisphere Programs Functional Area-4 (FA-4) and Diplomatic Security Compliance Services Information Security (DS CSIS) and as the ID/IQ Contracts Manager on the CARSI and Defense Logistics Agency (DLA) contracts. The Program Manager and Contracts Manager serves in a bifurcated role on several programs and contracts.
• Support drafting, evaluation, negotiation, and execution of a wide variety of federal contract types (FFP, T&M, Labor Hour, Cost Reimbursable, CPFF, Fixed Price Incentive Firm (FPIF) hybrids).
• Create and maintain relationships with clients and suppliers; serve as the point of contact for contractual matters assigned by the Logistics and Operations Division Contracts Manager.
• Serve as the primary point of contact for assigned programs and task orders, ensuring deliverables, milestones, and reporting requirements are met.
• Manage day-to-day execution of the CARSI, INL WHP FA-4, DS CSIS and DLA contracts, coordinating with clients, subcontractors, vendors, internal departments and Olgoonik staff.
• As the ID/IQ PM, ensure performance, quality control, and full compliance with contract and task order requirements.
• Verify that contracting officers soliciting or awarding task orders have appropriate authority; coordinate with the Administrative Contracting Officer (ACO) as required.
• Monitor and track performance periods, option periods, and funding ceilings; lead renewals, extensions, and close-out activities.
• Notifies any discrepancies in contract performance, funding, or compliance as appropriate, escalating to leadership when needed.
• Advise project and program managers on all contract-related matters, including compliance, modifications, and deliverables.
• Maintain and organize all contractual records, correspondence, and documentation, including security packages, resumes, and certifications as required by the contract.
• Identify and resolve performance, compliance, and contractual issues, formulating alternatives and corrective actions as needed.
• Ensure timely, complete, and compliant submission of all invoices, reports, and deliverables across all supported contracts and task orders.
• Participate in Program Management Reviews (PMRs), Interim Progress Reviews (IPRs), Annual Performance Reviews (APRs), and other high-level stakeholder meetings as required under supported programs.
• Provide input into business development and capture efforts, including proposal writing, pricing support, market research.
• Participate in planning and execution of program start-up and close-out processes, including transitions of personnel, property, and services.
• Conduct internal meetings with Olgoonik employees, subcontractors, and vendors to support coordination and project execution. Duties may include leading large work teams, setting objectives and priorities, and managing staffing requirements.
• Establish strong customer relationships and leverage industry expertise to deliver services in accordance with the Performance Work Statement or Scope of Work.
• Prepare and update project plans and status reports and provide updates on customer and corporate issues.
• Develop and maintain strong relationships with clients, subcontractors, and internal stakeholders to ensure effective communication and program delivery.
• Prepare operational and financial reports, track performance metrics, and supp