Administrative Coordinator - Clinical Trials Unit

About Us:

At the forefront of medical discovery as it relates to understanding the causes of obesity, diabetes, cardiovascular disease, cancer and dementia, Pennington Biomedical Research Center is a campus of Louisiana State University and conducts basic, clinical and population research. The Center includes Basic Science, Clinical Research, and Population and Public Health, enabling both focused research and translational science. Research at Pennington Biomedical is supported broadly by multiple NIH Research Centers, and includes approximately 65 faculty and 20 postdoctoral fellows who comprise a network of 44 laboratories and 13 highly specialized core service facilities. Pennington Biomedical is located within state-of-the-art research facilities on a 222-acre campus in Baton Rouge, Louisiana.

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Job Posting Title:

Administrative Coordinator - Clinical Trials Unit

   

Position Type:

Professional / Unclassified

   

Department:

LSUPBRC Cores - Clinical Trials Unit (Cody VanMeter (00087651))

   

Work Location:

LSU - Pennington Biomedical

   

Pay Grade:

Professional

   

Job Description:

Pennington Biomedical Research Center, a world-renowned academic research institute of Louisiana State University, is seeking an Administrative Coordinator in the Clinical Trials Unit.

The Administrative Coordinator provides essential administrative and clerical support to the Clinical Trials Unit (CTU), working closely with CTU leadership, medical staff, and research physicians to ensure efficient operations within a dynamic clinical research environment. This role is responsible for coordinating medical staff committee functions, managing the credentialing process, and serving as a system administrator for research-related databases and tools. The coordinator also supports travel logistics, expense reporting, and scheduling, contributing to the overall success of clinical research activities and medical staff operations.

Major Responsibilities

• Provide administrative support to CTU leadership and research physicians, including calendar management, correspondence, and document preparation.

• Coordinate medical staff committee functions, including scheduling meetings, preparing agendas and minutes, and tracking follow-up actions.

• Manage the credentialing process for th medical staff and research physicians, ensuring compliance with institutional and regulatory requirements.

• Serve as system administrator for relevant databases and tools (e.g., ClinicalTrials.gov), maintaining accurate records and supporting data entry and reporting.

• Oversee logistics such as travel coordination, expense reporting, and publication of the monthly physician on-call schedule.

Required Qualifications

• Associates degree in business administration, health sciences or a related field.

• Minimum of 3 years of administrative experience, preferably in a healthcare, academic, or clinical research environment.

• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.

• Excellent written and verbal communication skills, including the a