APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Penn State University Police and Public Safety Department (UPPS) is responsible for protecting and serving more than 100,000 students, employees as well as visitors at 22 campuses located throughout Pennsylvania.  UPPS is a cohesive and centralized department with sworn police officers who have full law enforcement authority serving the 22 campuses. Headquarters is at the main campus location, University Park.  In an effort to support the University Park campus, the team is seeking an Administrative Support Assistant - Intermediate Support to join our team. 

University Police and Public Safety's values model those of Penn State's and we are especially committed to our vision to establish a cohesive, inclusive, and innovative work environment while also providing consistent professional and value-added service to our communities. As an incoming team member in University Police and Public Safety, it will be expected that all employees embody and model Penn State’s and Finance and Business's commitment to diversity, equity, and inclusion.

University Police and Public Safety is looking for a well-rounded Administrative Support Assistant to provide assistance to the District Commander overseeing police operations at the University Park campus. This position is a central link connecting the Penn State Police Department with various Local, State and Federal policing agencies, outside vendors, University-wide departments, as well as Penn State personnel to include students, faculty, and staff members.

Responsibilities will include a variety of administrative functions such as:

• Coordinating monthly payroll submissions for the district to include bi-weekly and monthly employees via Workday
• Maintaining supervisor meeting schedules
• Coordinating travel arrangements
• Ordering supplies and equipment
• Purchasing responsibility as well as the reconciliation of all purchases made
• Establishing and maintaining office files and providing general office support to the district and department staff
• Providing support for special events, conferences, and trainings
• Providing direct support for football operations to include preparation leading