Administrative Assistant to the Dean of Succe

Job Summary

The Administrative Assistant to the Dean of Student Success independently performs a wide range of complex and confidential administrative and clerical support duties. This role requires excellent communication and interpersonal skills and involves interacting with a wide range of internal and external stakeholders. The position provides support to the Dean of Student Success and additional administrative assistance to the Directors in Student Engagement, Access, and Success.  This position requires knowledge of university and departmental policies and supports the philosophies and policies of Frontier Nursing University (FNU).

Duties and Responsibilities

• Provide comprehensive administrative support to the Dean of Student Success and serve as a liaison for the Dean’s communications and calendar management.
• Provide comprehensive administrative support to the Dean of Student Success, including coordination and execution of special projects initiated by the Dean.
• Schedule meetings, prepare agendas, take minutes, and ensure follow-up for meetings requested by the Dean of Student Success.
• Support the Directors of Student Engagement, Access, and Success with administrative tasks.
• Coordinate logistics for in-person and virtual meetings, retreats, and other events.
• Arrange travel and accommodations; manage itineraries and associated correspondence.
• Organize, maintain, and manage files and documentation; perform photocopying, faxing, and document collation.
• Answer phone inquiries, route calls appropriately, and provide general University information.
• Respond promptly and professionally to information requests from students, staff, faculty, and external contacts.
• Assist faculty, staff, and external constituents as directed.
• Serve as a backup for the Administrative Assistant to the Dean of Nursing when needed.
• Participate in University activities and embody the values of the Culture of Caring.
• Perform other duties as assigned.

Required Skills and Abilities

• Proficiency with multiple technical applications, including Microsoft Office (Word, Excel, PowerPoint), database management, presentation tools, email, and internet navigation.
• Strong communication skills with the ability to respond clearly and efficiently to internal and external inquiries.
• Excellent organizational skills and ability to prioritize tasks proactively.
• Ability to work independently with creativity and initiative.
• Maintain discretion and confidentiality at all times.
• Capable of contributing positively in a team-oriented environment.
• Ability to lift up to 40 pounds.

Education and Experience

• Associate degree required; bachelor’s degree preferred or equivalent relevant work experience.
• Minimum of three (3) years of experience as an Administrative Assistant or similar administrative support role.

Reporting Relationship

• Reports directly to the Dean of Student Success

Work Location

• Eligible for hybrid telecommuting agreement after 30 days of employment.  
• Versailles, KY