Chief of Staff

SnapMagic, the leading platform for electrical engineers, is revolutionizing electronics design with artificial intelligence. We help 1.5 million engineers design products like drones, electric cars, and virtual reality headsets 10x faster. With 10+ years of proven market traction (revenue driven growth), SnapMagic is fresh off a round of VC funding from leading Silicon valley investors to accelerate our business into the next stages of growth.

We are seeking a highly proactive and detail-oriented Chief of Staff who thrives in a fast-paced, high-impact environment. You’ll be a strategic partner to the Americas leadership team, owning your domain with autonomy, urgency, and a mindset focused on continuous improvement.

Core Responsibilities:

Executive Support & Calendar Management

• Manage calendars for the Americas leadership team.

• Manage executive inboxes, triaging emails with discretion and urgency. Screen and draft communications on behalf of executives when appropriate.

• Manage inbound and outbound communications professionally, ensuring timely responses and a consistent executive voice.

• Prepare high-quality decks and materials for meetings. 

• Organize domestic and international travel, including itineraries, flight and hotel bookings, and other logistics.

Team Operations & Project Management

• Track and update OKRs and KPIs to maintain team alignment and progress visibility.

• Lead, plan and execute Executive Operations initiatives

• Own and manage tasks and workflows in Trello

• Support light internal task management on an as-needed basis, ensuring timely execution and follow-through.

• Organize and manage company documents, including SOPs, playbooks, and internal process guides.

Recruiting & People Operations

• Be the contact person in the recruiting process such as scheduling interviews and following up with recruiters and candidates.

• Conduct research and provide executive summaries (e.g., candidate compensation benchmarks)

Administrative & Office Management

• Handle expense tracking, reimbursements, reconciliation, and other administrative tasks as needed.

• Plan and coordinate key events such as candidate onsites, team offsites, and company retreats.

• Manage light office operations such as snack restocking and coordination with cleaning services.

Who You Are:

Proactive: Self-starter with a bias for action and the ability to anticipate needs.

Problem-Solver: Strong critical thinking skills and resourcefulness in resolving issues.

Adaptable: Thrives in high-performance, evolving environments with shifting priorities.

Organized: Exceptionally detail-oriented, structured, and reliable.

Judicious: Exercises sound judgment and discretion in all matters.

Structure-Oriented: Enjoys bringing order and clarity to dynamic teams and processes.

Benefits:

At SnapMagic, we believe in fostering an environment where your career thrives and your well-being is prioritized. Join us and enjoy the following perks and benefits!

• A role at the top of growth, with vast opportunities for impact and innovation.

• Competitive compensation packages

• Comprehensive Medical, Dental, and Vision coverage + dependent coverage

• 401k plan

• Innovative Work Environment- We value innovation and encourage creative thinking

• Flexible paid time off

Requirements

• Minimum 5 years in an operational or executive support role.

• Must be available to work onsite at least three (3) days per week.

• Must be able to learn Google Workspace, Notion, Trello, Slack, and other productivity tools.

• Proven ability to foster strong partnersh