Administrative Assistant

The Office Specialist will work with internal and external partners in order to ensure smooth operations within NYAP. This position will work alongside NYAP's clinical team and office staff to assist in day to day operations as well as provide general support. 

Working At NYAP

•  401(k)
• Medical, Dental, and Vision insurance
• 22 days off each year
• Parental Leave
• 11 paid holidays per year
• Student loan repayment assistance
• Tuition assistance
• Summer hours
• Work anniversary trips
• Mileage reimbursement
• Peace Leave

NYAP is participating agency in the Great Minds Fellowship and Great Minds Workforce Commitment Incentive Programs.

Responsibilities

The Office Specialist will perform duties including, but not limited to:

• Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values, and philosophies.
• Perform office duties including filing, copying, typing, and answering phones.
• Work with insurance companies.
• Take messages as needed.
• Distribute information to employees.
• Maintain clear and concise records in all areas.
• Submit maintenance requests for office machines as needed.
• Track office supplies and request orders.
• Greet and direct guests to appropriate areas.
• Maintain Excel and Word spreadsheets to help organize work.
• Maintain and organize training rooms, conference rooms and common areas.
• Complete payment requests as needed.
• Distribute incoming mail and maintain the postage machine
• Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes.
• Provide coverage to other location as needed.

Minimum Qualifications

• High School Diploma or GED equivalent.
• Previous experience and proficiency in the use of various office machines, including computers.
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

Other Skills

• Excellent customer service and communication skills
• Sensitivity to cultural diversity
• Enthusiastic self-starter
• Excellent oral and written communication skills
• Strong organizational and administrative skills
• Effective problem-solving and decision-making skills
• Works well independently and as a team member

Driving and Vehicle Requirements

• Valid driver’s license
• Reliable personal transportation
• Good driving record
• Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability

If this describes YOU, please apply today!

www.nyap.org/employment

NYAP is participating agency