Events Specialist

Posting Type

Hybrid

Job Overview

As an Events Specialist, you will provide exemplary customer service for our internal and external customers and drive the development of innovative event programs that deliver industry-leading experiences that inform, educate, and grow our community. The Events Specialist works under minimal direction but consults with managers and peers for guidance on more complex projects. Determines and develops creative approaches to solutions using professional expertise. Handles complex issues using in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results.

At this time, we are seeking a candidate in Chicago who is comfortable working in a hybrid capacity for this role.

Job Description and Requirements

• Working alongside the event lead partnering with internal stakeholders, facilities, outside vendors to produce a flawless event experience for all. 

• Learn how to manage budget(s) for each event and ensure that we spend efficiently while enduring a great experience for those involved. 

• Collaborate with the broader Brand team to execute on event specifics look and feel. 

• Develop and maintain strong internal and external communications and develop relationships with all event stakeholders, including attendees, Relativity staff, sponsors and vendor partners. 

• Research and determine event venues; serve as a knowledgeable point of contact for contracted venues. 

• Develop and maintain event timelines, prepare reports, and conduct analyses relating to the planning, objectives, effectiveness, and direction of event operations as needed. 

• Provide help planning logistics and generating content for staff and event participants. 

• Work closely with Relativity’s marketing team to implement approved communication strategies for promoting the event; assist with establishing communication protocols and operating procedures with planning committees, vendors, and program staff. 

• Provide customer support or assistance to guests as needed or assigned to ensure a positive event experience. 

• Keep up with current events, trends and technology, make recommendations as appropriate. 

• Ability to travel up to 20%

JOB QUALIFICATIONS

• 1-2 years of events experience

• Bachelors degree or equivalent experience

• Experience with online event registration and management tools, Cvent specifically 

• Skilled project management skills 

• Excellent oral and written communication skills  

• Demonstrated success in working on events in fast paced environments.  

• Meticulous attention to detail and a strong design aesthetic 

• Proven history of initiative, creativity, and self-motivation  

• Robust organizational skills; able to deftly manage multiple projects simultaneously.  

• Highly-developed collaboration skills across interdisciplinary teams  

• Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook  

• Ability to thrive in a fast-paced, deadline-driven, team environment with quickly shifting priorities; ability to pivot and pick up new tasks with deep desire to learn more.