Staff Assistant

Baystate Health, Western Massachusetts’s premier healthcare provider, and home to Baystate Medical Practices, the largest multispecialty group in the region, is looking for a Staff Assistant to join our Radiation Oncology team in Springfield!

SCHEDULE:

·       Full time, M-F 8am-4:30pm

LOCATION:

·       Springfield, MA

RESPONSIBILITIES:

Provides extensive administrative support (60% or more of the time) and some secretarial support to manager and/or department. Completes a variety of complex analyses, reports, and databases. Requires advanced use of personal computer. Creates complex spreadsheets and other documents. Represents the department in resolving problems and exchange of information, interpretation of departmental policy and procedures.

1) Assists in preparing complex administrative reports, statements, roster, etc. Performs difficult data and/or information gathering, computes complex calculations, spreadsheets, drafts and prepares special reports analyses for review by supervisor.

2) Receives and screens visitors and telephone calls for department and responds to general inquiries or routes to appropriate personnel.

3) Interacts with a wide variety of hospital executives, medical staff and/or outsiders in a professional and efficient manner, obtains or relays information, arranges meetings, gathers data, etc.

4) Receives and screens incoming correspondence, reports, memos, etc., and prepares appropriate responses to routine inquiries.

5) Answers inquiries concerning activities and operations of department.

6) Schedules meetings, conferences, interviews, and appointments, completes travel arrangements and maintains Supervisor's business calendar.

7) Develops, maintains, and revises record-keeping and filing systems, and classifies, sorts and files correspondence, articles, records and other documents.

8) Assists in monitoring department budgets and accounts for assigned cost centers. Initiates and prepares expenditures for office supplies, standard department inventory, travel, etc., and accepts receipts and invoices for non-routine expenditures.

9) May supervise clerical support staff and participate in hiring of subordinates as appropriate.

Required Work Experience: 

1) 2 years office or practice experience

Skills and Competencies: 

1) word processing, spreadsheets

THE ADVANTAGES OF WORKING WITH BAYSTATE!

·       Excellent Compensation High-quality, low-cost medical, dental and vision insurance

·       Generous PTO – up to 25 days in the first year, with scheduled earned increases

·       Continuing education support and reimbursement

·       First Time Home Buyers Financial Packages

·       Farm Share Memberships

·       403b retirement company match & annual company contribution increase based on years of service

·       Free money coach advice from a certified professional

·       Wellbeing programs that include but are not limited to mental, physical, and financial health

·       Pet, home, auto and personal insurance

·       Life insurance

·       Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!

·       Wellbeing programs that include but are not limited to mental, physical, and financial health

Baystate Health, western Massachusetts’ only academic center and tertiary care provider has a long and proud tradition of continuous learning and improvement. We educate and train hundreds of healthcare workers every year and advance knowledge about new approaches to care. At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and staff.  We are committed to increasing diverse representation across our organization. Together our inspired and compassionate teams manage the whole health needs of all communities in need.  

We strive to be the place where we can help you build the career you deserve – apply today – YOU belong at Baystate!

OUR COMPENSATION PHILOSOPHY

We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above considers the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training;