Capital Projects Senior Executive Assistant

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant

What you will do

Let’s do this. Let’s change the world. In this vital role you will be responsible for providing senior level administrative support and partnership to the Vice President of Capital Projects.

The Capital Projects organization as part of Global Engineering is a dynamic and diverse organization spread across the globe requiring agility and responsiveness to a variety of cultures and geographical needs. We operate as one team!

Administrative work assignments will involve interactions with a wide range of leadership across Amgen and require collaboration with external parties as needed. The Senior Executive Assistant will coordinate other administrative support for the Engineering organization to drive a collaborative teamwork environment and cross site engagement. This position will be hybrid to the Thousand Oaks, CA campus.

Responsibilities include:

• Orchestrating executive’s calendar with a focus on efficient time utilization and time conflict management, ensuring the VP is appropriately represented at all forums.

• Leading and/or handling initiatives and programs from the VP office as needed

• Maintaining distribution lists and may be called upon to support Engineering wide communications.

• Answer questions/furnish information to keep the executive's time free of minor detail work, including screening and advising incoming meeting invitations, and correspondence.

• Plan and coordinate work to ensure the executive has appropriate time to perform their duties and to be present on time and prepared for their commitments.

• Prepare the VP with pre-read and briefing documents in advance of daily meetings.

• Coordinate arrangements for and complete key tasks to successfully run a variety of global business meetings using the latest virtual and digital technologies.

• Conserve the VP's time by acting as a delegate within some of Amgen’s systems and processes as allowed by delegation requirements, as well as initiating calls and teleconferences.

• Maintain a keen awareness of and sensitivity to global time zones, as the team is comprised of many international staff members.

• Schedule, coordinate, and track events related to the VP Capital Projects office.

• Coordinate domestic and international travel arrangements amidst dynamic business requirements.

• Preparation and processing of expense reports

• Setting up of interviews, as needed

• Proficiency in all current Amgen technologies and platforms

• Prioritize in an agile, evolving environment.

• Maintain a steadfast level of confidentiality and integrity with all information that flows through the role.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is an individual with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of Executive Administrative experience OR

High school diploma / GED and 6 years of Executive Administrative experience

Preferred Qualifications:

• Associate’s or Bachelor’s degree

• 10 years of administrative experience, with 5+ of those years supporting a senior executive level leader

• Amgen experience

• Solid knowledge of computer software (Workday, Concur, PowerPoint, Word, etc.)

• Excellent communication skills (verbal and written), and excellent phone etiquette

• Good judgment, creativity, flexibility and initiative in resolving issues; strong abilities in prioritizing, handling multiple tasks, tracking and reporting the status of assignments