Executive Assistant, Dental School

Position Summary:

Yeshiva University announces its proposed new DDS program and is hiring a new faculty and staff to support the school. The curriculum will integrate Digital Dentistry techniques to be taught by today’s dental thought leaders and master clinicians.  The school plans to provide a unique 36 month dental education program through an innovative “Block” style curriculum which will ensures in-depth learning and understanding.  Please join this new and innovative proposed DDS program.

Will provide general senior-level support to the Dean and the Office of the Dean. The incumbent will be required to interact with external contacts. May receive and screen communications, including telephone calls and e-mail messages, and provide assistance/response using independent judgment to determine those requiring priority attention and/or directing inquiries completely and appropriately.

Position Responsibilities: 

• Provides primary office coverage and first point of contact.
• Effectively and efficiently performs “triage” of incoming contacts, prioritizing items of urgency, identifying parties who handle the issue/problem/concern, making timely referrals, and ensuring follow-up.
• Serves as the primary point of contact in managing correspondence, mailings, scheduling appointments, answering and screening phone calls, and regular/recurring projects.
• Provides support and works with other members of the office of staff in providing a proactive and responsive service team, responding to the needs of faculty, students and staff.
• Provides administrative support in preparation of meetings materials
• Makes travel arrangements as directed, ensuring efficient and cost-effective options are considered.
• Handles confidential information which would have a negative impact on the University’s operations, performance, or value if shared beyond its intended audience.
• Coordinates and executives special projects.
• Takes initiative to refer questions and requests to the most appropriate department or school.
• Coordinates a wide variety of projects and follows through with high-level officials within and outside the organization.
• Manages all necessary Banner system needs including, but not limited to job posting and recruiting, hiring processes, onboarding new faculty, purchasing, and reports.

Experience & Education Background:

• Bachelor’s Degree and 3 - 5 years’ general administrative and office experience.
• 3-4 years’ experience working in an executive environment, exercising independence and skill in self-managing priorities and ensuring the office and resources are supporting the executives.
• Demonstrated success in working collaboratively and as part of an effective team in meeting the needs of the executive(s) and the organization.
• Work in an educational, clinical, or senior executive environment a plus.

Skills & Competencies:

• Outstanding organization skills; project management skills with excellent attention to detail.
• Experience developing and executing plans and executes, ensuring internal and external commitment and performance to plan/obligations.
• Demonstrated ability to multi-task in a high volume environment.
• Possess ability to deal with diverse groups of individuals and situations with a high degree of diplomacy and professionalism; handle sensitive and confidential information with discretion.
• Works efficiently and effectively with a strong commitment to team participation, performing responsibilities with collegiality, teamwork, discretion, and excellence.
• Assumes initiative and monitors and follows through on unresolved issues or assigned projects.
• Demonstrate attention to detail and decision-making skills to respond to high-pressure situations.
• Demonstrate time management skills.
• Must demonstrate superior interpersonal communication skills as well as excellent public speaking and writing skills to effectively represent the Provost and the University to all internal and external constituents; demonstrated political acumen and sensitivity. Will be required to generate correspondence on behalf of the Provost.
• Demonstrate full accountability and follow through to ensure all faculty, students and staff receive complete responses or service when dealing with the Office of Academic Affairs.
• Must excel in all MS Office applications including MS Outlook, Word, Excel, Teams and PowerPoint and the Banner System.

Salary Range:

• $66,000 - $75,000

About Us:

Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With