Executive Administrative Assistant (Part-time)

Our purpose is to bring hope to life by enabling life-changing therapies for patients around the globe, creating a healthier and happier tomorrow. Our mission is to work side by side with our customers in order to improve patients’ lives by bringing new biopharmaceuticals to market.

SUMMARY:

AGC Biologics is seeking an experienced Executive Administrative Assistant (part-time) to support our senior Executive Team. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in creating order and efficiency.
 

We are looking for someone who approaches challenges with confidence, maintains composure under pressure, and brings a proactive, solutions-oriented mindset. The ideal candidate will have a strong sense of professionalism, exceptional communication skills, and a genuine desire to help others succeed. If you are detail-oriented, thrive on multitasking, and value follow-through and organization, this may be the perfect fit.
 

You will play a key role in keeping our leadership team running smoothly — managing complex schedules, coordinating meetings, arranging travel, and helping to ensure every detail is covered behind the scenes.

Compensation Range: $32.19 - $44.26/hourly, depending on experience
Location: Onsite in Bothell, WA
 

KEY RESPONSIBILITIES:

Executive Support

• Provide full administrative and calendar management support to a team of four senior executives.

• Coordinate meetings, including logistics, room bookings, and materials preparation.

• Prioritize and respond to meeting requests, ensuring alignment with executive priorities.

• Anticipate needs and manage daily schedules to ensure efficiency and focus.

Travel Coordination

• Plan and book domestic and international travel, including flights, hotels, transportation, and itineraries.

• Manage expense reports and maintain up-to-date travel schedules.

• Oversee logistics for travel-related meetings and events.

Business Operations

• Partner with executives on special projects by gathering information, tracking progress, and coordinating deliverables.

• Prepare professional presentations and reports.

• Assist with client visits, take meeting notes, and follow up on action items.

• Provide excellent customer service to internal and external stakeholders.

• Handle sensitive information with the highest level of discretion and professionalism.

Meeting and Event Planning

• Coordinate logistics and materials for board meetings, team offsites, and corporate events.

• Support company-wide and leadership meetings from planning through execution.

• Take ownership of other administrative tasks as needed to ensure smooth operations and team success.

QUALIFICATIONS:

• 5+ years of senior-level administrative experience supporting executives in a dynamic, fast-paced environment.

• Bachelor’s degree in a related field preferred.

• Excellent communication, organizational, and analytical skills, with the ability to work both independently and collaboratively.

• Strong problem-solving skills and the ability to prioritize multiple tasks under tight deadlines.

• High level of adaptability, professionalism, and discretion when handling confidential information.

• Advanced proficiency in Microsoft Outlook, PowerPoint, Word, Excel, and SharePoint.

Our culture at AGC Biologics is defined by the six core values: Knowledge, Trust, Quality, Ingenuity, Accountability and Teamwork. Our core values stem from our team members and are embedded into our DNA. They provide a common language and understanding of how we as an organization are connected across three continents. Our core values serve as a compass and reminder of how we achieve our purpose of bringing hope to life for patients around the globe. 

AGC Biologics is a leading global biopharmaceutical Contract Development and Manufacturing Organization (CDMO) with a strong commitment to delivering the highest standard of service as we work side-by-side with our clients and partners, every step of the way. We provide world-class development and manufacture of mammalian and microbial-based therapeutic proteins, plasmid DNA (pDNA), messenger RNA (mRNA), viral vectors, and genetically engineered cells. Our global network spans the U.S., Europe, and Asia, with cGMP-compliant facilities in Seattle, Washington; Boulder and Longmont, Colorado; Copenhagen, Denmark; Heidelberg, Germany; Milan, Italy; and Chiba, Japan