Program Manager - Neurology

Classification Title:

Program Manager

Classification Minimum Requirements:

A bachelor’s degree in an appropriate area of specialization and five years of appropriate experience; or an equivalent combination of education and experience.

Job Description:

Are you an experienced research administrator and strategic leader ready to make a meaningful impact in academic medicine? The Department of Neurology at the University of Florida College of Medicine is seeking a Program Manager to provide research administration, program oversight, and operational support for the Brain Injury, Rehabilitation, and Neuroresilience (BRAIN) Center and the State of Florida–funded Memory Disorders Clinic (MDC). In this high-impact role, you will drive strategic planning, financial stewardship, program development, and compliance efforts while supporting interdisciplinary research, education, and community outreach initiatives.

As a key member of the Department’s leadership team, you will collaborate closely with the McKnight Brain Institute and institutional partners to advance innovative neuroscience initiatives. This position plays a critical role in supporting faculty-led research programs, managing research and state-funded grant budgets and reporting, ensuring regulatory compliance, and translating complex data into clear, actionable communications for diverse stakeholders. You will also provide administrative leadership and oversight for the MDC program, ensuring alignment with statewide dementia initiatives and state grant requirements.

The ideal candidate brings substantial experience in academic or research program administration, strong organizational and financial management skills, and a demonstrated ability to lead in a complex academic medical environment. If you excel in strategic thinking, stakeholder engagement, and driving program growth while supporting cutting-edge neuroscience research and public health initiatives, we invite you to apply and be part of a collaborative team advancing innovation in brain health.

More About This Role

Strategic, Administrative, Outreach, and Operational Functions (BRAIN Center & Memory Disorders Clinic)

• Support research initiatives, faculty-led programs, and interdisciplinary teams by providing research administration, project coordination, planning support, and compliance oversight. 
• Lead public health, education, and community outreach initiatives advancing awareness of brain injury, dementia, and neurological health. 
• Facilitate strategic meetings, task forces, advisory groups, and interdisciplinary working groups to align program goals with Department of Neurology and institutional priorities. 
• Guide strategic planning, performance tracking, and outcome reporting across research, clinical, and public-facing programs. 
• Oversee financial operations for research programs and grants, including budget development, forecasting, monitoring expenditures, and ensuring compliant use of funds. 
• Manage reporting requirements for state- and federally funded grants, ensuring accurate, timely, and compliant submission of programmatic and financial documentation. 
• Translate complex data, metrics, and outcomes into clear written, visual, and presentation materials for reports, proposals, and stakeholder communications. 
• Coordinate and support academic meetings, conferences, and community outreach events, including logistics, contracts, vendor coordination, and onsite execution. 
• This section captures shared responsibilities performed across all assigned programs.

BRAIN Center Essential Functions

• Provide administrative and operational leadership for BRAIN Center initiatives, strategic priorities, and statewide advisory board activities. 
• Support Principal Investigators and program leaders with project planning, milestone tracking, deliverables, invoicing, and sponsor-aligned documentation. 
• Identify institutional resources, funding opportunities, and partnerships to advance BRAIN Center and faculty research goals. 
• Manage donor relations activities, including proposal development, stewardship reporting, donor cultivation events, and ensuring compliance with donor intent. 
• Prepare Center-specific financial and performance reports, including internal summaries and required Board of Governors reporting. 
• Coordinate internal Center funding programs, including proposal solicitation, review processes, award administration, and fund stewardship. 
• Plan and manage BRAIN Center educational and research-focused events, including workshops, retreats, symposia, seminar series, and CME-accredited programs. 
• Manage regulatory submissions and documentation related to Center research programs, including IR