Senior Administrative Assistant

Job Title: Senior Administrative Assistant

Location: Morristown, NJ

About the Job

The Senior Administrative Assistant, Patient Support Services Immunology will report to the Head, Patient Support Services Immunology and will be responsible for providing project management and administrative support to the Head and the Dupixent PSS Leadership/Extended Leadership Team. This role requires a very high level of administrative skill and technical competence as the organization is complex and the brand is a priority asset for Sanofi. Strong oral and written communication skills, flexibility, adaptability, collaboration, and the ability to manage multiple tasks of equal/varying priorities is essential.

Responsibilities will include but not be limited to managing key projects, booking and managing travel, expense reporting, organizing meetings and administrative support across the home office and field teams for critical alliance activities. This role will also provide backup support to other Specialty Care Patient Support Services teams, as need ed.

We are an innovative global healthcare company, committed to transforming the lives of people with immune challenges, rare diseases and blood disorders, cancers, and neurological disorders. From R&D to sales, our talented teams work together, revolutionizing treatment, continually improving products, understanding unmet needs, and connecting communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.

Main Responsibilities:

• Manage multiple priorities in a fast-paced and demanding environment

• Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on successful completion of tasks, often with deadline pressures

• Proactive calendar management for the Head, including respecting ways of working and calendar blocks to ensure healthy work-life integration

• Pro-actively manage meeting logistics with internal stakeholders, alliance partners and contracted business partners and arrange travel

• Ensure efficient and compliant processing of expenses

• Proactively develops agendas and taking meeting minutes for internal, alliance, and partner meetings

• Prioritize and execute tasks with minimal direction or supervision

• Maintain a high level of confidentiality and professionalism at all times

• Interface with varying levels of internal staff, external partners and consultants and keep the Dupixent PSS Leadership Team updated on key information

• Model all Play to Win behaviors and contribute to a positive and inclusive culture

• Takes initiative and independently manages special/administrative projects

• Respond in a timely manner to various inquiries for information

• Schedule meetings/reserves conference rooms and organizes social events

• Ad hoc project support as needed by leadership/extended leadership team members Meets regularly with LT/ELT and other PSS administrative team members to align on priorities and ensure clarity on roles and responsibilities for task execution

• Prepare documentation for payment of vendors, consultants, and suppliers; submit SOWS and track lifecycle of submission thru execution of Purchase Orders; respond to inquiries from accounts payable and payees.

• Learning and understanding the bigger picture of the franchise and organizations involved in key projects

About You

QUALIFICATIONS:

• Bachelor's Degree strongly preferred

• 5+ years executive administrative experience

• High level off proficiency in using technology including Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)

• High level of proficiency in scheduling and operating Zoom meetings

• Experience with SharePoint content administration

• Experience supporting senior-level business leaders

• Familiarity with pharma industry and business organization (Alliance/co-promote experience) a plus

• Excellent verbal and written communication skills

• High ethical standards, maintenance of confidentiality

• Ability to prioritize effectively and collaborate with cross-functional team members and other administrative staff

• Ability to navigate organization with minimal direction, in support of completing tasks

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless o