Senior Coordinator, Managing Editor’s Office

Job Description:

Senior Coordinator, Managing Editor’s Office

Reports to Associate managing editor Joanna Chung

The Senior Coordinator in the Managing Editor’s Office plays a critical support role, ensuring the smooth operation of newsroom initiatives. This position provides administrative and project coordination support to senior newsroom leadership, including the Deputy Editor-in-Chief and Executive Editor, while also serving as a key liaison across departments. The ideal candidate will be proactive, highly organized, and detail-oriented, with proven experience managing complex projects in a fast-paced environment. This is an in-office role, requiring five days a week on-site presence. You will report to the Associate Managing Editor. 

• Provide backup for the Editor in Chief’s Senior Manager and Managing Editor’s Executive Assistant as needed. Process expenses and travel arrangements for the Deputy Editor-in-Chief, the Executive Editor and the Business, Finance & Economics coverage chief

• Provide support to projects and processes within the Managing Editor’s Office, including press passes, onboarding Interns and News Associates, and managing WorkDay reporting lines and the talent attraction project

• Help manage logistical and scheduling needs for ongoing initiatives including summer internships, News Associates, and the early talent program 

• Help organize lunchtime (lunch & learn) training sessions for bureau chiefs, news editors and other mid-career journalists

• Provide support to the onboarding process and identify gaps and improvements 

• Manage business-related tasks such as creating reports, organizing travel and accommodations, and other administrative responsibilities 

• Be in the office five days a week

• Anticipate and address conflicting priorities, handling matters proactively and ensuring timely follow-through on projects under deadline pressures

• Prepare materials and files ahead of meetings and events to ensure the executive is equipped for success

• Standardize processes and pull together SOPs for staff to reference

• Serve as a bridge for smooth communication between the Managing Editor’s office and internal departments, navigating sensitive matters with discretion

• Build and maintain effective relationships with internal teams and newsroom staff.

You have:

• 5+ years of experience as an executive assistant or coordinator

• Project administration / coordinator experience

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and the Google Suite of products

• Strong attention to detail

• Proven ability to handle confidential information

• Knowledge about how large corporations work

• Excellent writing skills

• Clear and effective communication skills

• Maintain confidential information with superior judgment and discretion

• Ability to manage multiple projects and people simultaneously

• A positive, problem solving attitude.

Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Business Area:

Dow Jones - Ne