Administrative Support Assistant Lead - Term With Benefits

Job Posting Title:

Administrative Support Assistant Lead - Term With Benefits

Department:

Assessor

Location:

415 SILVER AVE SW

Pay:

$46,280.00 - $72,717.00

Close Date:

May 28, 2025

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more.

Administrative Support Assistant Lead (or Admin Support Coord) will plan, oversee, and participate in a variety of administrative, technical, and programmatic support duties. Coordinate administrative services to include human resources, accounting, budgets, purchasing, and office management. Provide information and assistance to the public, external agencies, and County staff related to administration of department/division programs, projects, and services. Demonstrate independent judgment by selection of methods and techniques for simplifying procedures and obtaining solutions. Recommend changes to improve workflow, implement cost controls while establishing efficient operations. Employee supervision includes hire selection, training oversight, performance assessment, coaching, disciplinary, and termination actions. 

DUTIES AND RESPONSIBILITIES

The Duties and Responsibilities are dependent on the section assigned:

FUNCTIONAL AREAS:

Administrative:

1. Plans, coordinates, and participates in providing administrative, technical, and programmatic support for assigned department or division in the daily management of areas such as human resources, accounting, budget, purchasing, or office management.

2. Participates in the development and implementation of department/division goals and objectives.

3. Develops and standardizes procedures, work standards, and internal controls to improve and continuously monitor the efficiency and effectiveness of administrative operations, programs, and service delivery methods and procedures; assesses and monitors workload and administrative and support systems; identifies opportunities for improvement and develops related recommendations; develops and maintains administrative operating procedures/manuals.

4. Plans, coordinates, organizes, and carries out administrative and technical studies, assignments, and projects; researches, analyzes, and compiles information and data from internal and external sources on topics related to assigned areas of responsibility; identifies trends and discrepancies; presents findings and recommendations in an appropriate format for review by supervisory or management staff.

5. Assists management in performing and conducting department/division-wide studies and special projects; collects and analyzes data; prepares comprehensive technical records and reports.

6. Serves as a liaison and represents the department/division and County to the public, and various regulatory agencies, community groups, and other agencies.

7. Coordinates the receipt, processing, and response to public records act requests, complaints, and other requests for information; researches, analyzes, and organizes information; ensures compliance with legal and regulatory requirements.

8. Researches, interprets, and ensures compliance with laws, codes, rules, and regulations, and County program guidelines, policies, and procedures related to assigned areas of responsibility.

9. Directs the design, organization, and maintenance of accurate and detailed databases, files, and records, verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules.

10. Attends and participates in a variety of task forces, committees, and meetings, both internal and external, relating to assigned areas of responsibility; maintains awareness of and participation in external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the County and the assigned department/division.

11. May exercise supervision of assigned staff.

12. Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information.  

13. Any one position may not include all duties listed.