Senior Administrative Assistant

At Cheniere, we provide the world with safe, reliable energy in the form of LNG. But more than that, we provide opportunities for our employees to make an impact on their local communities every day. Our diversity is key to our continued success and forges a path where our culture supports greater equity and inclusion for our employees, customers and beyond.

Cheniere Supply Chain Management (SCM) is shaping our future with a focused transformation program. We are mobilizing to establish an agile and resilient supply chain that is fit to support our company’s growth. The Cheniere SCM team are accountable to support our business partners to create value, mitigate risk and assure security of supply.  We are building a team of SCM professionals that not only deliver value today but create a more agile and resilient supply chain for the future.  

POSITION OVERVIEW

Provide administrative assistance to the Vice President, Supply Chain Management to facilitate the effective and efficient operations of their department. The Senior Administrative Assistant must be detail-oriented and comfortable functioning in a challenging, demanding, and fast-paced environment.

RESPONSIBILITIES AND ESSENTIAL DUTIES

• Administrative support to the Vice President, Supply Chain Management including the Supply Chain Leadership Team. 

• Assist with annual business planning process including reporting.

• Create and edit executive presentations and internal communications.

• Supports organizational culture improvements.

• Maintain internal and external stakeholder engagement plans.

• Coordination of events and meetings including required IT connectivity and logistics across multiple Company locations.

• Handles all tasks and issues with a high degree of confidentiality and accuracy.

• Provides general office duties, including but not limited to scheduling/calendaring, maintaining files and spreadsheets, processing of invoices and expense reports, ordering supplies, and maintaining contact lists.

• Proactively maintains business schedules by planning and scheduling meetings both domestically and internationally, including conferences, teleconferences, and travel arrangements.

• Produces and ensures written materials prepared are complete by proofreading, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

• Maintains a flexible and adaptive schedule (e.g. start early or stay late if required to complete work).

• Builds sound relationships internally and externally to complete required accountabilities

• Acts with good judgment and is a team player with the ability to meet deadlines.

• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

• Coordinates/assists with luncheons, room preparation, logistics, and materials needed for meetings and project schedules.

• Opens, sorts, and distributes incoming correspondence. 

• Supports preparation efforts related to Board meetings and materials.

• Provides assistance with special projects. 

• The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee as needed.

KNOWLEDGE AND SKILLS

Knowledge: 

Advanced knowledge of all Microsoft Office systems including Outlook, Excel, Word, and PowerPoint. The ideal candidate is interested in learning and developing new skills. 

Skills:

• Excellent communication skills, both written and verbal with the ability to work with all levels of management and employees.