Administrative Assistant

Company Description

Location: Maple Grove, MN

OUR CULTURE.  YOUR CAREER.
 
Are you an administrative assistant who likes variety in your daily job activities? Do you have excellent attention to detail and strong technical skills? At Houston Engineering, Inc. (HEI) we are looking for the right candidate to support the exciting work happening in our Maple Grove office.

HEI is a full-service civil engineering, surveying, environmental and technology solutions consulting firm with multiple locations throughout the Midwest.

Job Description

• Assist technical staff with the production of reports, letters, spreadsheets and PowerPoint presentations.
• Assist Project Managers with invoice preparation.
• Assist Office Manager regarding office financial metrics data prep and summary report preparation.
• Innovatively streamline office processes and procedures for improved efficiencies.
• Proactively produce and post location-specific content for SharePoint.
• Utilize Microsoft Suite for internal collaboration.
• Create reports in Unanet to support staff informational needs.
• Facilitate the purchasing of office supplies and safety equipment, etc.
• Assist office manager with building care and act as liaison with building vendors.
• Facilitate office events and local conference planning efforts.
• Foster a culture of respect and promote positive peer relationships.

Qualifications

• Associate degree in a related field and 5+ years experience preferred.
• Advanced skills with Microsoft Office Suite.
• Strong proofing skills (grammar, punctuation, spelling.)
• Excellent interpersonal skills: ability to listen well and solicit information from technical staff.
• Positive attitude, strong team player, responsible, dedicated, and self-motivated.
• Ability to work both independently and collaboratively with others.
• Must have excellent attention to detail and the ability to prioritize competing projects.
• Ability to kindly and assertively communicate necessary timelines.
• Strong organizational, time management, and resource planning skills.
• Valid Driver’s License and in good standing (local in town travel.)

Additional Information

Benefits of Joining HEI

As part of our talented staff, you will enjoy competitive pay, significant annual bonuses, paid health, dental, vision, life insurance, short and long-term disability, PTO, paid holidays, parental leave, generous 401(k) match, access to HSA & FSAs, flexible schedules, annual HEI logo wear, plus more.

Additionally, view our careers page to read about HEI being selected as one of the ENR top 500 design firms and as one of the PB 50 best places to work for several years in a row!

Apply by August 18, 2023

EOE AA M/F/Vet/Disability