Executive Assistant supporting CEO State Street Bank International GmbH

Who we are looking for

State Street Bank International GmbH (SSBI) is looking for an Executive Assistant to join our EMEA team which supports senior executives and in particular, the CEO State Street Bank International GmbH

This is an exciting, challenging and highly visible role. The successful candidate will be a team player, be able to take initiative, exercise independent thinking, juggle multiple priorities and meet aggressive deadlines in a fast paced, dynamic environment.

This role can be performed in a hybrid model, where the incumbent will be asked to come to the office 3 days a week

Why this role is important to us

The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and scalable. You will help us build resilience and execute day to day deliverables at our best. Join us if making your mark in the financial services industry from day one is a challenge you are up for.

What you will be responsible for

As an Executive Assistant to the CEO of State Street Bank in Continental Europe and other executives you will:

• Efficiently administer Executives’ calendars to reflect strategic priorities by coordinating complex meetings involving senior level internal and external participants including clients, regulators and vendor partners
• Be able to handle highly confidential and sensitive information
• Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies
• Respond to and screen telephone calls/emails to resolve proper resolution or routing
• Review and disseminate incoming documents and communications
• Prepare a variety of materials on a daily weekly or monthly basis independently and
• Coordinate meeting agendas
• Prepare presentation materials related handouts and meeting logistics
• Plan events catering and reserve internal or external venues as needed
• Administer complex travel arrangements, maintain and submit all related documentation
• Act in accordance with Risk Excellence
• Partner closely with Executive Assistants across the organization in a collaborative manner
• Interact with senior leaders and internal teams like HR, Finance, IT, Security, Catering, Travel and external vendors as needed

Qualifications:

• Commercial education and/or completed Bachelor’s or Master’s degree or equivalent work experience with a focus in related field preferred
• Five plus years of administrative experience is required with three or more years of executive level support within a multi-national environment
• Written and Spoken fluency in English and Polish – further languages beneficial (German).
• Financial Services experience beneficial
• Advanced knowledge of Microsoft Outlook including calendar tasks journals and contacts; excellent organization skills using the PC and desk/file materials; ability to make travel arrangements and follow up on details
• Ability to use discretion in researching and analyzing problems maintain confidentiality of all written materials and information; exercise good judgment; inventive and thorough
• Ability to adapt to changing priorities and meet deadlines.  Enjoys a rapidly changing environment; flexible with ability to support key executives and others when needed
• Solid business knowledge with excellent written and verbal communication skills for all types of communication; proficient skills in spelling punctuation grammar usage composition and editing; ability to collect data and prepare professional and accurate presentation materials
• Strong interpersonal skills and customer service oriented with skills in establishing and maintaining effective working relationships at all levels including presenting information and responding to questions from managers, clients, customers, vendors and the general public.
• Strong word processing, excel and typing with speed and accuracy
• Proactive and Self-motivate to assume responsibility without direct supervision

Are you the right candidate? Yes!

We truly believe in the power that comes from the diverse backgrounds and experiences our employees bring with them. Although each vacancy details what we are looking for, we don’t necessarily need you to fulfil a