Office & Administrative Specialist Intermediate (Science Fair Coordinator) AA24235 (Part-time 50%)

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Working Title:

Office & Administrative Specialist Intermediate (Science Fair Coordinator) AA24235 (Part-time 50%)

Institution:

Minnesota State University, Mankato

Classification Title:

Office & Admin Specialist Int

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Mankato

FLSA:

Non Job Exempt

Full Time / Part Time:

Part time

Employment Condition:

Classified - Seasonal (Seasonal)

Salary Range:

$20.45 - $28.79

Job Description

The Science and Engineering Fair Coordinator is responsible for overseeing all facets of the coordination, execution, and marketing of the College of Science, Engineering, and Technology (CSET) and the Minnesota State Engineering Center of Excellence (Engineering COE) science fair events. This role ensures the effective planning, organization, and promotion of the Regional Science Fairs, aiming to enhance the Science Fair Program's impact and visibility. The coordinator's duties encompass managing logistics, enhancing participant experiences, driving program growth, and leading marketing efforts to underscore the importance of STEM education. Through dynamic leadership and strategic collaboration, this position strengthens CSET and Engineering COE's reputation as leaders in science and engineering advocacy, both locally and wider.

Minimum Qualifications

• Customer service skills sufficient to provide prompt, courteous and accurate information to customers in person and any virtual correspondence.

• Data entry skills sufficient to read source documents and enter data in specific data fields, maintain accurate budget records and reports, compile, sort and verify data accuracy before entering.

• Accounting/budgeting/expense skills sufficient to reconcile differences between invoices, receipts and purchase orders,and estimate needs based on historical data and events affecting the account.

• Word processing skills sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets, tables, charts and graphs.

Preferred Qualification 

• Organizational skills sufficient to manage concurrent planning and implementation cycles.

• Web skills sufficient to post on a website and use online social media.

• Demonstrated commitment to fostering a diverse working and learning environment.

Other Requirements

This position requires a valid, applicable driver’s license, as well as a DVS records check with an acceptable rating. Employees must have an active, valid, and, applicable driver’s license if they drive a vehicle on state business. For further information, please refer to the Driver’s License and Record Check Policy (HR/LR Policy #1419), which can be found at: https://mn.gov/mmb-stat/policies/1419-hrpolicy-dlrchecks.pdf.

This position requires a passing background check under Minnesota Statutes 299C.60 to 299C.64 – Minnesota Child Protection Background Check Act. It is expected that the employee maintains the ability to pass applicable background check throughout employment. It is the employee’s responsibility to notify the supervisor no later than the beginning of your next shift of any charges, allegations, convictions that may impact their standing under the applicable background check.

Work safely at all times, which includes but is not limited to, participating and completing all required safety trainings, as well as performing all job tasks in accordance with Minnesota State University, Mankato policies and procedures utilizing appropriate tools, equipment and personal protective equipment.

The Minnesota State University, Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school’s policies, procedures and programs concerning safety and security. Three years’ worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at: http://www.mnsu.edu/safety/. You may also request a paper copy from University Security at 507-389-2111, or by emailing