Administrative Assistant III

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Job Title

Administrative Assistant III

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

We are seeking an experienced Administrative Assistant III in Austin, TX for our Cardiac Rhythm Management division.  

As a global leader in Cardiac Rhythm Technologies, we focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats.

Who You Are:

You are an enthusiastic and resourceful problem solver. Servicing your team is your number one priority. You appreciate learning new skills and find interest in improving processes to reduce inefficiencies or repetitive tasks. You share your knowledge and partner with your team.

What You’ll Do:

Partner with your Area Vice President and their leadership team, executing the following duties and responsibilities:

• Area Vice President and Regional Directors Support: Travel, managing calendars, congregating data into ad-hoc reporting, Team meeting coordination, etc.
• Point of contact for the Sales Representative Team and Clinical team in your Area:
  • Point of Contact for Resource Support and Problem Resolution Liaisons
    • Investigate questions or issues regarding HR, Sales Ops, Legal, Compliance, EHS, HCIR and other corporate functions.
    • Strategic support for special projects.
    • Super user – liaison: IT, Software, Process.
  • Point of contact for Corporate Operations Initiatives and Policy Support
    • Process change assistance: Actions include plan rollout, implementation, prepare and distribute communications while integrating policy/process into everyday operations, and gathering feedback.
  • Point of contact for Finance, Procurement, Acc Payable process implementation and resolution.
    • Ariba super user and area support.
    • Finance and Expense Reports liaison.
    • Corporate card issues and resolutions.
    • Vendor master support.
    • Payment terms.
  • Meeting Coordination Support
    • Area & regional team meetings, Rep Council, etc.
    • Support including booking venue, setting up F&B and AV, meeting invites, on-site support, team building planning, final spend reporting.
    • Abbott marketing materials, and promotional items.
  • Exhibit Requests Coordination
    • Confirm requests meet Compliance standards and guidelines (review checklist)
    • OEC Approval process coordination and follow-up.
    • Process and Policy communication: Catalyst Display, Literature ordering, booth duty schedule list requirement.
    • Compliance reporting
    • Cross functional and cross divisional coordination.
  • Others
    • PPE, Watts, Lead apparel, rep scrubs ordering and coordination
    • Product demo order and coordination
    • Educational Programs assistance
    • Field training
    • Coordinates new employee office set-ups and onboarding.
    • Ad-Hoc Area Business needs

• Other responsibilities:
  • Administrative functions of the department: inbox request processing, calendar management, scheduling domestic and international travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planni