Program Coordinator III - Office of Finance and Administration

Agency Overview

The Division of Capital Asset Management and Maintenance (DCAMM), which oversees over $2 billion in capital programs and projects, is responsible for capital planning, project delivery, property management, and real estate services for the Commonwealth.  We are stewards of the Commonwealth’s assets, which include 61 million square feet of state buildings.  As an agency, we care for the people of our state and the future of our planet.

• We work with state agencies to create and manage forward-thinking, sustainable buildings to meet the needs of the Commonwealth’s citizens and help achieve a zero-carbon future.
• We are partners with fellow agencies to help them meet their strategic needs with fiscally responsible building and real estate solutions
• We support the growth of the Commonwealth’s economy and actively engage with private sector partners to make it easier to do business with the Commonwealth.
• We work to expand access, opportunity, and equity to create more inclusive services, planning and outcomes for all the citizens of the Commonwealth. ​

DCAMM is a central agency in implementing several key policy priorities of the Healey-Driscoll Administration, including promoting decarbonization and climate resilience in all state facilities, identifying and facilitating opportunities to repurpose underutilized state property for housing production, and increasing the participation of underrepresented groups in public construction contracting and in the public construction workforce. 

General Statement of Duties and Responsibilities

The Program Coordinator III will process various transactions in DCAMM’s project management software (Trimble Unity Construct, formerly e-Builder).  The incumbent will work within the Office of Finance and Administration (OFA) to process various transactions for multiple departments within DCAMM. In addition, this position will provide support to users of the project management software.

Duties for the Program Coordinator include:

• Provide assistance and advice to agency personnel from various business units and programs to exchange information, resolve problems and ensure compliance with established policies, procedures and standards, primarily in the Trimble Unity Construct project management information system. Be available to users and answer questions during the normal course of the workday, as well as participate in periodic training sessions.  Provide input into training topics based on observations on areas of confusion for staff and assist with content for training sessions.  Manage assigned support requests through DCAMM’s service management software (Jira).
• Coordinate and monitor program activities in Trimble Unity Construct to ensure effective operations and compliance with established standards.  Work with business units and project teams to process transactions in Trimble Unity Construct, preparing and reviewing for accuracy.
• Ensure adequate project funding is available and allocated correctly in Trimble Unity Construct and work with project teams to resolve any discrepancies. Research financial issues and reconcile accounts and budgets as needed.
• Assist Project Teams in processing key financial transactions across all platforms, as well as providing backup and leadership for other Project Controls staff in troubleshooting financial transactions
• Provide assistance to project teams for variou