Administrative Coordinator, Intellectual Property

Company Description

Join our NBCUniversal EPIC Legal Team! EPIC symbolizes key foundational principles as we strive to be extraordinary partners to our businesses in an evolving environment. Here at NBCU Legal, we are Expert Partners who provide Inspiring and Creative solutions to our clients. We are subject-matter experts who collaborate with our legal colleagues and clients to guide, solve and push for our collective success. We inspire by bringing optimism and positivity to our work, and apply strategic and innovative thinking to support our businesses.

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

Role Purpose

Based in Universal City, CA, the Administrative Coordinator will provide executive administrative and operational support to the EVP and Chief Counsel who oversees the global IP and Creative Content Protection teams in California, New York, Washington DC, London and Shanghai. In addition, the EVP and Chief Counsel leads the Community Engagement and Pro Bono work of the NBCU Legal Department. This position involves strong partnership with the EVP and managing a complex calendar, which includes scheduling meetings and travel, video conferences, trainings, and department events. The position further requires developing and maintaining relationships with executives and professional staff throughout NBCUniversal, Comcast, and Sky, as well as outside counsel.

Job Duties

• Support duties include, but are not limited to:
  • Collaborate with executive on systems to prioritize executive’s time and travel
  • Schedule and calendar meetings, and communicate with executive to direct inquiries to proper parties within the team
  • Make extensive travel arrangements (domestic and international) and manage unexpected changes
  • Prepare expense reports, and keep accurate and timely expense account records
• Assist with developing annual budget forecast, and track department expenditures against annual budget
• Compose, edit and proofread correspondence, reports, memos, presentations, spreadsheets and other materials
  • Spearhead and edit IP department’s quarterly newsletter
• Coordinate intradepartmental meetings, sessions, and events, including: offsite and team meeting planning, conference/meeting facilities, AV set-up, catering, and other logistical arrangements
• Handle general department and facilities operations and tasks, including office and kitchen supplies
• Provide administrative and operations support to EVP in role leading pro bono and volunteer efforts of Legal Department, including: tracking participants’ volunteer hours, summarizing annual metrics, and developing infographics and PowerPoint presentations

Qualifications

Basic Requirements

• Bachelor’s Degree preferred
• Minimum 2 years of experience in an administrative support role
• Proficiency in Microsoft Word, Outlook, Microsoft Teams, PowerPoint and Excel
• Experience with legal and billing database tools

Desired Characteristics

• Creative problem solver, liaison and facilitator in managing support responsibilities
• Consummate team player and collaborator
• Excellent oral and written communication, time management and organizational skills
• Self-starter who is able to work with little supervision
• Proactive and solution oriented, while looking for ways to add value
• Demonstrated professionalism, discretion, and experience working with highly confidential information
• Excellent interpersonal and multi-tasking skills, with ability to work well under pressure and respond to tight deadlines
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Demonstrated ability to anticipate the needs of