Senior Executive Assistant - Service Delivery

Salary range is $25.00/hour to $69.23/hour, with a midpoint of $47.12/hour.  New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Employee Assistance Program.
• Paid Time Off: Employees accrue 13 days of paid time off annually.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

This is a Direct Hire Temporary Position with an anticipated duration of 12 months.

GENERAL PURPOSE:

This role will support our Chief of Staff of the Service Delivery Department.

Under general supervision, provides the full range of comprehensive administrative office support work to an executive director of a department or similar level, requiring the application of specialized technical/administrative knowledge and the exercise of initiative, independent judgment, and decision making. It is distinguished from the Senior Administrative Specialist and Project Administration Specialist in that the major duties performed are more administrative in nature and secretarial/clerical duties may be performed less frequently with notable accountability for the work results; and positions generally spend more time performing and/or coordinating administrative support functions such as serves as liaison with regard to programs, policies, procedures, and assigned functions for the department; coordinates executive directors schedules and meeting calendars; coordinates department’s process flow; coordinates departmental budget development and quarterly budget reporting; coordinates purchasing and financial issues and contracts; makes process improvement decisions, and at times, takes the lead role on assigned projects; coordinates communications with other agency departments, divisions, and outside agencies on behalf of the executive director and the department; coordinates department status report for executive director and coordinates personnel processes for the department.

ESSENTIAL FUNCTIONS:
The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Serves as first point of contact between the department/program and external entities; receives inquiries and complaints from a variety of sources; provides information and assistance including responding to sensitive requests for information and assistance; gathers information and prepares letters, reports or memoranda in response to complex or general issues; prepares reports and supporting documentation on issues external to the department or issues having a high impact on the department and Agency; collects and compiles statistical, financial, and other information for a variety of reports.
• Performs and/or coordinates administrative/technical duties for an executive director or other similar level position within the department; researches and composes documents and/or correspondence for review/signature; prepares selected correspondence, manuals, and reports as directed; reviews and checks documents and records for accuracy, completeness, and conformance with applicable rules and regulations; prepares and files legal pleadings in accordance with court rules as appliable, prepares and/or assists in the preparation of agendas, notices, minutes, announcements, applications, resolutions, and other documents; prepares executive director for meetings by ensuring she/he has support materials needed for each meeting; provides calendar printout of daily meeting schedule; and coordinates all meeting logistics, car reservations, directions, room reservations, equipment, beverages, and meals.
• Performs administrative support duties such as maintaining meeting calendars; sorting and distributing department and executive directors mail as appropriate; taking and transcribing minutes for meet