Administrative Assistant

The Administrative Assistant will provide administrative support to ensure efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication. The Administrative Assistant will be responsible for confidential and time-sensitive material and will be familiar with a variety of the field's concepts, practices, and procedures.

Key Responsibilities:

• Administrative Support:
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • File and retrieve documents and reference materials.
• Office Management:
  • Maintain office supplies inventory by checking stock and ordering items.
  • Maintain office equipment by completing preventive maintenance; troubleshoot failures; call for repairs; monitor equipment operation.
• Communication:
  • Answer and manage incoming calls, emails, and other communications.
  • Greet visitors and determine whether they should be given access to specific individuals.
• Coordination:
  • Coordinate and direct office services, such as records, personnel, and housekeeping.
  • Organize and coordinate meetings, conferences, and other events.

Qualifications:

Education:

• High school diploma or equivalent required; associate's degree or higher preferred.

Experience:

• Proven administrative or assistant experience.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint, and MS Outlook).

Skills:

• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.

Attributes:

• Professionalism and discretion.
• Ability to work independently with minimal supervision.
• Reliable and punctual.

Physical Requirements:

• Ability to sit for long periods.
• Occasionally lift and/or move up to 20 pounds.

Benefit Information:
ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit

https://www.abm.com/wp-content/uploads/2023/11/2024-Recruitment-Frontline-11.6.23.pdf

https://www.abm.com/wp-content/uploads/2023/11/2024-Recruitment-Frontline-Spanish-11.6.23.pdf