Leave of Absence Specialist_Benefits/HR

Title: Leave of Absence Specialist_ Benefits/HR

Location: Orlando, FL

Employment Type:

Full-Time / Permanent / Onsite

Who we are:

Mattamy Homes is the largest family-owned homebuilder in North America, with 45-plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 11 markets – Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa, and Tucson.

What you’ll do:

Through coordination with our outside vendor, this role is responsibile for the administration and manageemnt of team member leave programs, including FMLA, Worker's Compensation, Short-Term Disability (STD), Long-Term Disability (LTD), Paid Parental Leave, and other time-off policies.

Leave Administration & Case Management

• Works closely with outside vendor, ensure leave steps such as intake, eligibility determination, documentation, tracking, return-to-work coordination, and work accommodations are completed appropriately.
• Serve as the primary point of contact for team members and managers regarding leave policies and procedures
• Ensure timely and accurate communication of leave status, rights, and responsibilities to employees
• Compliance & Policy Adherence
• Ensure compliance with FMLA, ADA, HIPAA, Workers’ Compensation laws, and other applicable regulations
• Monitor legislative updates to ensure we remain in compliance with the constantly evolving legislation.
• Maintain up-to-date knowledge of COBRA, HIPAA, and federal, state, and local leave laws. Recommend policy updates as needed
• Maintain direct billing coordination of benefit payments and adherence to deadlines for timely benefit payments
• Partner with HR and Legal to address complex leave scenarios and ADA or other work accommodation requests to ensure any risks are mitigated
• Accurately track and document leaves in HRIS

Vendor & Stakeholder Collaboration

• Consult with and oversee third-party administrators for disability and workers’ compensation claims
• Collaborate with Payroll to ensure accurate pay processing during leave periods
• Work closely with HR VPs/Business Partners and team member managers to support workforce planning during employee absences
• Partner with the Benefits Team and Human Resources to coordinate benefit continuation, payments, and terminations during leaves of absence.

Reporting & Analytics

• Maintain accurate leave records and documentation
• Generate reports and metrics on leave trends, usage, and compliance for leadership review
• Identify opportunities for process improvement

Team Member Experience & Support

• Provide empathetic and confidential support to team members navigating leave situations
• Educate team members and managers on leave options and processes through training and resources
• Ensure a positive and respectful experience for team members throughout their leave journey

Other Benefits Department Duties

• Answers questions and relays information to team members and managers regarding benefit issues; monitors communications through the benefits email box
• Handle billings for various Mattamy benefit programs and ensures costs are allocated correctly
• Helps to support annual open enrollment process and related communications or meetings
• Provides back-up and assistance to other members of the Benefits and HR teams as needed

• Other duties as assigned

What you bring:

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 4-6 years of experience in high-volume leave administration, benefits, or related HR operations
• Strong knowledge of federal FMLA, ADA, Workers’ Compensation, and other leave-related laws as well as strong understanding of COBRA and HIPAA
• Experience w