Senior Administrative Assistant

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration – to carry out a mission much bigger than ourselves.

Job Summary 

The Vehicle Systems Division (VSD) sits at the center of the ideas and data behind current and future systems supplying innovative research and development; technical evaluations during the acquisition process; conceptual and detailed design; assembly, integration, and test; and operational support. Comprised primarily of highly-trained mechanical and aerospace engineers, VSD provides national expertise in the areas of vehicle engineering; guidance, navigation, and controls; robotics; electro-mechanical devices; embedded systems; fluid mechanics; propulsion; thermal control; orbital mechanics; mechanisms; structures; structural dynamics; and dynamic environments. 

We are seeking a driven and confident Senior Administrative Assistant, who provides strategic support to the General Manager and their team. As an integral member of the division’s management team and focal point for the division, the individual provides collaborative administrative leadership to ensure effective and efficient division operations.  This person contributes to key business-related decisions, resolves problems quickly, takes ownership of processes and procedures, and works closely with leaders, colleagues and customers across the enterprise to ensure the division runs smoothly and meets internal/external deadlines. 

Work Model

This is a full-time position based in El Segundo, California which requires 100% onsite work.

What You’ll Be Doing

• Executes strategic, proactive, and complex calendar/meeting/event planning, management and conflict resolution 

• Arranges travel coordination, logistics, and expense reporting for leadership 

• Oversees coordination of employee support for the group/division/sub-division (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders) 

• Organizes and prioritizes critical issues and information for the leader(s) to facilitate efficient decision making​ 

• Coordinates special projects, tracks actions items and deliverables

• Coordinates division, corporate, and customer reports/deliverables/org charts (prepare/compile/edit/publish)​ 

• Act as a partner, representative, and point of contact for GM by working closely with and fostering connections with internal management, government customers, contractors, and external senior leaders​ 

• Provides input and feedback on GM/Division-level activities and decisions​, with follow-up communications and coordination  

• Improves and ensures effective processes/systems within the division that provide superior organization, efficiency and industry-lead technical best practices​ 

• Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency

• Leads by training and mentoring sub-division admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values​ 

• Organizes division specific activities such as offsites, coffee chats, etc. to provide a sense of belonging as we bring people back into the office.

What You Need to be Successful- Senior Administrative Assistant

Minimum Requirements:

• High School Diploma, GED or equivalent is required

• Advanced administrative skills: project coordination, strategic execution of tasks, organization, detail-oriented, writing, and proofreading  

• Progressive technological fluency across a wide range of tools and platforms​ such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint an