Executive Assistant

Description

Powder Mountain is a year-round resort and real estate development project nestled throughout 10,000 acres in the Wasatch Mountains of Northern Utah. Recently acquired by Reed Hastings, Co-Founder of Netflix, Powder is committed to staying uncrowded and independent—and we’re revolutionizing the ski industry along the way. 

We’re looking for a full-time, remote Executive Assistant to support our Chief Creative Officer. Our Creative Team includes Marketing and Art, both working to create a unique place that fuses mountain recreation, art, and meaningful connection.  

In your day-to-day, your responsibilities will include:

• Support Powder’s Chief Creative Officer by partnering with them to execute and deliver on top priorities
• Heavy scheduling and management of complex calendars across time zones
• Arrange internal meetings with department heads and be present at all meetings to take notes and follow up with a plan of action
• Coordinate and collate content for large, cross-functional internal meetings
• Arrange and coordinate external meetings with current and potential artists and executive level customers
• Book domestic and international travel (flights/transportation/accommodations/visas)
• Handle expense reports and other confidential data as needed
• Prepare and proofread meeting materials, presentations and correspondence
• Identify areas for improvement; streamline processes and procedures
• Set up conference rooms for meetings, including video conferencing systems
• Arrange for meals and other personal tasks as needed
• Event planning and support for team offsites, outings and summits

You will enjoy and excel in this role if you have most of these qualities:

• 5+ years in an administrative role supporting multiple executives
• Ability to multi-task, stay organized, and work independently
• Excellent follow up and high level of ownership and accountability
• Possess a high sense of urgency
• Flexible and adaptable in a fast-paced environment
• Resourceful and independent problem solver
• Excellent listening and communication skills
• Must be proactive to improve processes and take on new initiatives
• Proficient with Google apps (specifically Google Mail & Calendar, Sheets, Docs and Slides)
• Proven ability to use discretion, maintain confidentiality, and use sound judgment
• Highly effective interpersonal skills to build consensus and cooperation
• Experience supporting Community or Events organizations is a plus

Our Culture: We are...

Big Hearted - Passion, Caring & Warm, Joyful, Generous

Champions - Team - Not Family, Intolerant of Mediocrity, Tenacious, Seeks Feedback

Who Picks Up the Trash - Does What is Best for Powder and Our Guests, Resourceful, Selfless

Our Commitment to Equality:

Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams. 

Perks of Joining Our Big-Hearted Champions: 

? Health, Vision, Dental Benefits

? 401K Plan and company match

? Employee Assistance Program 

? Generous Paid Time Off 

? Company provided Life Insurance & Short-Term Disability 

? Seasonal Ski & Summer Passes for self, self & dependents + Buddy Vouchers

? Membership to Wolf Creek Fitness Club and Golf Course

? UTA Ski Bus Pass and Employee Shuttle Service 

? Powder Mountain Retail/Rental Discount and On-Mountain F&B Discounts

? Powder Mountain Snowsports School Discounted Lessons

? Access to Expertvoice.com, Outdoorly.com and partner discounts.

? Powder Mountain on-snow uniform for specific roles.

? Free On-site Gourmet Employee Lunches

? Flexible and Hybrid Workplace Environment

? New Modern Office with Indoor/Outdoor Meeting Spaces