Project Coordinator & Biller

This individual is required to be a self-starter that works well independently and as a collaborative Team member across his/her project(s) assignment, multiple departments, clients and customers. The Project Coordinator & Biller is essential to the Project’s connectivity and cohesiveness with our Corporate Operational Team. This person must be able to work in a fast-paced environment with the ability to meet strict/urgent deadlines. Primary responsibilities are as follows:

• Support of the Project’s Construction Team as directed by the Project Executive, including:
o IT Equipment ordering and facilitation with Corporate Technology Team
o Supply ordering
o Staff coordination and other opportunities of support to the Project Construction Team as necessary
o Vendor coordination and setup with Corporate Accounting Team

• Field to Corporate Accounting Team liaison
o Must have excellent communication skills
o Must be organized and extremely detail oriented

• Contract Administration including:
o Retention, insurance, allowances, contingency, incentives, lien releases
o Change Order processing and reconciliation with contracts

• Must have working knowledge of:
o Project Report management
o Purchase Order creation
o Reconciling cost data and actuals
o Budget Management
o Creation and management of Purchase Orders

• Must be proficient in using the following:
 Proficient with Microsoft Office Suite and Google Suite of Applications
• MS Excel - must know how to create & manage advanced formulas
o Project Management applications (Procore)
o Accounting ERP

• Preparation of monthly Design Build Payment Applications and Draws
• Reconciliations between Projects and Accounting data
o To include tiered Subcontractor reconciliations
o Reconcile GC actual costs with GMP/ Schedule of Values

Professional Qualifications
• Business degree or adequate experience, degree is not required.
• Procore certification is a plus
• Able to work in a fast-paced environment with a demonstrated ability to multi-task and manage a variety of priorities.

This is a full-time position with hours dictated by business needs. Please note this job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.