Executive Assistant

The nation's leading administrator of insurance services is looking for YOU.  This is your opportunity to join a company with a culture that promotes respect for people, integrity, learning and initiative.

 

WE ARE THE KIND OF EMPLOYER YOU DESERVE.

 

Illumifin is a leading provider of business process outsourcing for the insurance industry, managing policies for the nation's largest insurers. We also provide clients with unique risk management insight built upon our proprietary databases.

 

Responsible for providing professional support to the daily operations of CEO and other executive team members such as CFO, COO and CTO in a dynamic fast paced environment.   Collaborates with the broader leadership team to ensure smooth operations and execution of key initiatives and assists with strategic planning. 

 

1. Manages complex and professional scheduling for CEO and senior executives, including meeting agendas, email, phone calls and client management while prioritizing urgent requests and ensuring efficient time management.
2. Manage CEO and senior executives’ travel arrangements ensuring a seamless travel experience; travel arrangements include making hotel accommodations, transportation and meal.  Prepares expense reports for reimbursement.
3. Provide administrative and office support, such as drafting  letters, emails, memos, reports, presentations, organizational charts and of filing systems and databases; schedules and coordinates meetings, conference calls and other events.
4. Supports and assists with special projects, research, and analysis as needed.
5. Liaison for communication between CEO, leadership team, employees and external executives and vendors.
6. Maintain and refine internal processes that support senior level executives and coordinate internal and external resources to expedite workflow to improve processes and gain efficiencies..
7. Other duties as assigned.

Qualifications

• Bachelor’s Degree strongly preferred but will consider a combination of education and experience
• 5+ years of experience as an administrative assistant supporting senior leadership in a mid-size organization
• Experience in a fast-paced, high-growth environment
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
• Excellent written and verbal communication skills
• Strong time-management skills and ability to coordinate multiple concurrent projects
• Ability to prioritize tasks and manage processes to deadline
• Ability to work independently
• Detail oriented with excellent organizational skills
• Customer Service focused towards internal and external clients
• Ability to analyze processes and implement innovative ideas to improve efficiencies
• Demonstrated Leadership
• Demonstrated problem solving and decision-making skills
• Excellent active listening skills
• Positive interpersonal skills
• Ability to maintain confidentiality and a professional demeanor
• Ability to work well under pressure