Grants Coordinator - Part-Time - $28.46-$39.88 per hour

Description

We are seeking a highly skilled Grants Coordinator to serve as a key driver of external funding strategy and execution helping ensure SPRHC can expand services, strengthen operations, and support community health through competitive grant funding. 

The Grants Coordinator owns the full lifecycle of grants for SPRHC, its clinics, and the VCLC. This includes identifying funding opportunities, writing and submitting competitive proposals, managing awarded grants, and ensuring full compliance with federal, state, foundation, and corporate requirements.

This role is central to sustaining and expanding healthcare services in rural communities. The Grants Coordinator ensures SPRHC can bring in essential external funding, deliver compliant programs, and maintain strong relationships with funders—directly impacting patient care, access, and long-term organizational stability. 

Pay Range:  $28.46-$39.88 per hour based on experience and qualifications

Requirements

 Essential Job Functions: 

Opportunity Identification and Pipeline

• Continuously scan federal (HRSA, CMS, USDA, SAMHSA, FEMA), state (CDPHE, HCPF, OEDIT), foundation, and corporate funding sources for opportunities aligned with SPRHC's strategic priorities and rural health mission.
• Maintain a forward looking grants pipeline and present qualified opportunities for Go or No Go review before any application work begins.
• Brief the CFO regularly on the funding landscape: what is available, what SPRHC qualifies for, what is worth pursuing, and what is not.

Proposal Development and Writing

• Lead all federal, state, and other organizational grant writing for SPRHC, its clinics, and VCLC.
• Translate clinical, operational, and community health concepts into compelling, evidence based narratives.
• Build defensible budgets in partnership with Accounting, including indirect cost calculations, match documentation, and allowable cost coding.
• Ensure every submission meets funder guidelines, formatting requirements, and deadlines without exception.

 Award Acceptance and Onboarding

• Before accepting any Notice of Award, partner with Finance and Compliance to review match requirements, period of performance, allowable costs, reporting cadence, and repayment triggers.
• Confirm in writing that the named operating owner has read and understood the award.
• Set up each awarded grant in the SPRHC Grant Register with all required tracking fields populated.

Project Management of Awarded Grants

• Serve as project manager for awarded grants, building implementation timelines, deliverable schedules, and reporting calendars.
• Coordinate cross departmental project teams to keep funded activities on scope, on schedule, and within budget.
• o Run standing check ins with each grant's operating owner and surface risks early.

Financial Coordination with Accounting

• Work closely with the Finance team to ensure expenditures are coded correctly to grant funds, drawdowns are timely, match obligations are tracked, and program income is captured.
• Support monthly close by confirming grant revenue recognition matches expense activity, with deferred revenue released in the period related expenses are recognized.
• Flag any allowable cost question or budget variance for resolution before it becomes an audit finding.

Reporting and Communication

• Maintain the SPRHC Grant Register as the single source of truth for all active awards.
• Issue regular status updates to the CFO, Accounting, and operating owners on every grant, including drawn versus spent, deliverables due, reporting deadlines, and risk flags.
• Prepare and submit all funder progress reports, financial reports, and closeout documentation accurately and on time.

Compliance and Stewardship

• Ensure ongoing compliance with funder requirements, Uniform Guidance (2 CFR 200), and SPRHC policy.
• Maintain organized, audit ready grant records.
• Serve as the primary point of contact with grant funders, responding to inquiries professionally and protecting SPRHC funder relationships.
• Support audits, monitoring visits, and federal or state site reviews.

Risk Management with the CFO

• Operate as a direct extension of the CFO on grant risk.
• Quantify repayment exposure on any underperforming grant.
• Escalate disengagement, scope changes, or reporting failures before they reach a funder.
• Never communicate with a funder about an exit or scope reduction without CFO authorization.

Organizational Sup