Jobs and Careers

Senior Administrative Assistant - Colorado Springs Pioneers Museum

City of Colorado Springs

Colorado Springs, United Statesfull_timeVerifiedPosted 8 Jul 2026

💰 $59,987/yr($49,969/yr – $59,987/yr)

About the role

Posting number: 18245

Department: Parks, Rec & Cultural Svc

Division: Museum

Job classification: Administrative Assistant, Sr

Posting type: Open

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Community Services, Recreation, Education, Parks and Recreation, Parks, Natural Resources, Customer Service, Museum, Development/Fundraising

Summary

Senior Administrative Assistant - Colorado Springs Pioneers Museum

The Colorado Springs Pioneers Museum seeks a highly qualified, motivated, and team-oriented individual to support the museum’s administrative and fundraising operations. As a central hub of museum administrative and organizational support, this position is essential to the institution’s gift and financial processing. This position will also schedule and execute stewardship events and facility rentals, serving as a primary point of contact for clients, partners, and museum staff.

Work Schedule: This position will support museum operations and expected to work Tuesday – Saturday, 8 a.m. – 5 p.m. Employee will also be expected to work occasional evenings based on event schedule.

*This position is subject to budget required furloughs to be implemented in the 2026 calendar year.*

Photo of Mining Museum in downtown Colorado Springs

As a Senior Administrative Assistant, you will:

Maintain accurate and up-to-date donor records.
Ensure timely and personalized donor acknowledgements in alignment with stewardship standards.
Process gifts and other development-related data with a high level of accuracy and confidentiality
Prepare, process, and track contracts, purchase orders, and payment requests.
Oversee daily and weekly deposits, adhering to proper documentation and reconciliation.
Follow and implement record retention policies.
Order, track, and manage office supplies and general administrative resources
May supervise and train volunteers and seasonal employees
Serve as primary point of contact for facility rental clients from initial scheduling through post-event follow-up.
Coordinate event logistics, schedules, and staffing needs in collaboration with CSPM staff.
Other duties as assigned

Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page

Knowledge, Skills and Abilities:

Ability to communicate clearly, concisely, and professionally at all times with diverse museum visitors, volunteers, and community partners.
Ability to multi-task in a fast-paced environment
Ability to establish and maintain effective working relationships
Knowledge of computer systems and ability to learn and use specific computer software
Ability to communicate verbally and in writing including writing reports and summaries, with proficiency in spelling and grammar
Ability to make decisions regarding implementation of policies

Examples of duties

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

Equivalent to completion of the twelfth grade (high school diploma or GED).
Four years of full-time, professional experience in a related field.

Qualifications

The following qualifications are not required, but they are considered desirable. If you possess any of the preferred qualifications, please include specific details in your application. This information may be used to identify a top group of applicants.

Proficiency using Microsoft Office Suite, especially Word, Excel, and Publisher
Proficiency using Adobe Acrobat
Exceptional organizational and communication skills
Experience using Customer Relationship Management Systems like Bloomerang
Experience using financial management systems like Quickbooks Online and Peoplesoft