ADMINISTRATIVE ASSISTANT, FACILITIES - Rapid City, SD

• We are hiring immediately for a ADMINISTRATIVE ASSISTANT.
• Location: MONUMENT Hospital, Rapid City SD Note: online applications accepted only.
• Schedule: M-F Day shift
• Starting Pay: [[cust_StartingPayRate]] per hour

Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.

Make a difference in the lives of people, your community, and yourself. Join a culture of opportunity with Crothall Healthcare. Our careers are filled with purpose and empower you to transform healthcare experiences. Take a look for yourself at the Power of Clean!

Crothall Healthcare is a Compass One Company that provides specialized, high-quality, innovative, and responsive support services exclusively to the healthcare industry. Crothall is the market share leader in Environmental Services (EVS), and serves many of the top 100 Hospitals throughout its over 2,000 healthcare service teams in 47 states. Crothall has been recognized as one of Modern Healthcare's Best Places to Work and Best Places to Work in Pennsylvania in 2020 for the 8th straight time and Beckers Top 150 Places to Work in 2019 for the 4th time. A division of Compass Group USA, Crothall has more than 26,000 team members. Its EVS division is CIMS and CIMS-GB certified by the ISSA since 2009, and its HTS division is ISO 13485 certified since 2019. Our core services include: Environmental Services, Patient Transportation, Facilities Management, Healthcare Technology Solutions, Laundry and Linen Services, Ambulatory, and Sterile Processing. 

 

Positions at this location require proof of COVID-19 vaccination, boosters, and/or regular COVID testing. Where permitted by law, applicants who are offered a position for this location may be asked about their vaccination status, which must meet minimum business requirements. All religious, medical, or other legally recognized exemptions regarding vaccination status will be considered.

Job Summary

Working as an Administrative Assistant, you are responsible for all administrative operations/office management of the Facilities Maintenance department.

Key Responsibilities:
•Proposal preparation, type and update client contracts, renewals and equipment addendums
•Enters data on spreadsheet documents and into computerized inventory program
•Maintains on-call roster for technicians in region
•Manages the servicing of office equipment, including pagers, the telephone system, fax machines and copiers, at competitive pricing
•Ships equipment for repairs
•Types and mails correspondence from Regional Operations Manager & Regional Sales Manager to regional technicians, corporate offices
•Maintains customer billing database and forward monthly billing report to corporate office to generate invoices
•Maintains petty cash account
•Manages the backup of computer server files
•Trains all regional personnel in use of computerized medical equipment management  software systems
•Assists in trouble shooting computer user problems associated with medical equipment management software systems
•Generates purchase orders for repair parts and purchased services as requested by the staff
•Receives and processes vendor invoices; submits accurate and valid invoices to accounting on a high frequency basis
•Assists in receiving incoming phone calls on multiple-line telephone system
•Generates monthly reports for all service center accounts and distribute to appropriate customers

Preferred Qualifications:
•Associates Degree in Office Management or General Office Practices
•5 years of experience in business office
•Excellent knowledge of various software programs, Internet applications and general PC knowledge
•Self-directed and motivated
•Customer-service oriented
•Detail-oriented
•Analytical and capable of decision-making
•Excellent organizational skills and be capable of handling multiple projects and tasks
•Excellent written and verbal communication skills

BENEFITS FOR OUR TEAM MEMBERS

• Full-time and part-time positions are offered the following benefits: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identify Theft Protection, Pet Insurance, and other voluntary benefits including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

• Full-time positions also offer th