Division Administrative Assistant

Simply Put, A Great Place to Work

Benesch is a growing, multi-disciplined planning, engineering, and professional services firm. We enhance infrastructure and communities across the country – creating spaces and providing connections in ways that make a difference.

We pride ourselves on being nimble enough to remain responsive to client needs yet large enough to offer exceptional bench strength. As a member of our team, you’ll have an opportunity to draw from those resources when you need them and, likewise, contribute your expertise when you have something to share.

At Benesch, we are looking for candidates with varied backgrounds and worldviews. We are committed to offering an inclusive work environment where everyone feels valued and respected. Statistics show that women and underrepresented groups are less likely to apply for a position if they don’t meet 100% of the qualifications. If this statement resonates with you, don’t be so hard on yourself—apply for the job!

Division Administrative Assistant

Our Charlotte team is looking for a Division Administrative Assistant! This position will be accountable to the Division Manager. Projecting a professional attitude, appearance as well as excellent verbal communication skills and utilization of Microsoft Suite software is a must. The position is part-time (32 hours/week), but applicants seeking full-time employment will also be considered.

Location

This position will report to our Charlotte office 4 days a week.

 The Impact You Will Have

• Prepare and assist with the preparation of correspondence, reports, and materials for publications and presentations
• Perform data entry and maintenance of client relations management database (Deltek VantagePoint)
• Coordinate and track potential client engagement, interaction, and follow up activities
• Set up and coordinate client-related activities, outings, meetings, and conferences as required (e.g., arranging meeting space, coordinating logistics, equipment, catering, etc.)
• Plan and coordinate office events and internal meetings
• Attend internal and project meetings to support management or the project team as requested
• Coordinate and manage travel arrangements as required
• Manage pool vehicle inventory and schedule/coordinate service as needed
• Coordinate with and provide administrative support to Division, Regional, and corporate staff as requested
• Coordinate with staff to assist with project budgeting and invoicing activities
• Provide project support to Project Managers
• Accountable for organization of common space; tracking and ordering of office supplies, and overall support of office efforts/logistics

What You Will Need

• Experience working in the A/E/C or Professional Services Industries preferred
• Advanced skill and knowledge of Microsoft Office products (primarily Word, Excel, Outlook, Teams and SharePoint)
• Advanced writing, editing, proofreading, and review skills to create professional documents
• Aptitude to work independently as well as in a professional office environment
• Familiarity with Deltek Vision is preferred but not required
• Experience with NCDOT, CDOT and/or local governments is preferred but not required
• Prior experience with budgeting and invoicing preferred but candidates with excellent Microsoft Suite skills and eagerness/willingness to advance are encouraged to submit for this position

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Explore the Benefits of Working at Benesch! 

At Benesch, we prioritize the health and wellness of our employees, understanding that their well-being is crucial for both personal and professional success. We offer a range of benefits for eligible employees, including insurance, retirement plans, and wellness programs. Our Total Rewards package is designed to support a healthy lifestyle and can be customized to meet the needs of our employees and their families. Click here to learn more about some of the benefits of working at Benesch! 

Professional Development 

• Opportunities for management and leadership development at all levels, including executive coaching and leadership development for Team Leaders, Group Managers, Division Managers, and Executive Leaders
• Tuition reimbursement for job-related courses
• Ongoing professional development through resources like Red Vector, LinkedIn Learning, technical team meetings, knowledge-sharing training sessions 
• Personalized training and career development plans with your manager
• Funding for training, committee work, professional organization memberships, and licenses/certifications
• Support for active participation in professional organizations