Senior Manager, Clinical Site Budgeting and Payments Project Management – IPM, CBO

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

The Senior Manager works closely with the Head of CBO, IPM Director, and R&D Finance teams to report on investigator grants and vendor service fees expenses and accruals. This role partners closely with the CBO BeiGene Estimate Support Team (BEST) to review the monthly clinical investigator grants expenses, accruals, trends, and forecasts under BeiGene sponsored clinical trials as clinical investigator grants costs directly impact BEST Investigator Grants estimates. In addition, this position is responsible for the management of clinical vendor invoices and approval and working directly with payment vendors to ensure accurate and timely replenishments of funding to enable on-time clinical payments to our investigative sites and creating Purchase Orders (POs) for clinical vendors. The Senior Manager partners with Global Clinical Vendor/Partnership Management & Transformation on escalations relating to payment vendors’ deliverables and to deliver on quarterly Joint Operations Committee (JOC) meetings.

Under the remit of the Senior Manager includes leading global project management responsibilities within the Investigator Payments Management (IPM) department under CBO. The Senior Manager supports our robust organization and Sponsor of Choice initiative by fostering a collaborative and results-driven work environment while driving Operational Excellence through optimization of project planning, improvement of business processes and continuously driving desired business outcomes and results.

Essential Functions of the job:

Cost Analysis:

• Proactively monitor and analyze clinical investigator grants expenses on a monthly cadence and provide analysis to IPM Director.
• Perform monthly Budget vs Actuals (BvA) analysis on BEST Investigator Grants budgets and actualized (invoiced and accrued) clinical investigator grants expenses utilizing R&D finance data.
• Partner with R&D finance and payment vendors to perform quarterly reconciliation of service fees.
• Create and amend Purchase Orders.
• Replenishment of funds for Purchase Orders.
• Analyze month over month (MoM) clinical investigator grants payments (by payment vendors) to sites and perform reconciliation against bank account transactions. Report analysis to IPM Director, R&D Finance, Treasury and other BeiGene internal stakeholders.
• Respond to ad hoc financial analysis requests relating to payment vendor service fees and clinical investigator grants costs from various stakeholders.
• Provide analytical support for special projects and strategic initiatives.
• Operate as primary liaison for BeiGene Finance while ensuring and managing the alignment of payment processes and timelines.

Financial Modeling:

• Develop and maintain financial models to support business scenarios, internalization of site payments, changes in scope of vendor agreements and new vendor services.
• Analyze the impact of potential business initiatives on financial outcomes.

Financial Forecasting:

• Prepare and maintain rolling financial forecasts to support strategic decision-making.
• Identify trends, risks, and opportunities by analyzing historical and projected financial data.

Project Management:

• Provide project management support for IPM projects.
• Establish clear processes for team management and communication.
• Drive strategic team decision-making and delivery of team goals and objectives.
• Lead process improvement initiatives and optimize team efficiency, quality, and performance.
• Collaborate with teams to deliver on commitments to the organization and patients.
• Plan and execute projects in accordance with IPM and CBO strategy.
• Facilitate alignment with key stakeholders and ensure communication across project teams.
• Develop, validate, and maintain project schedules within the IPM system.
• Plan, track, and manage project milestones, dependencies, and critical path.
• Lead and facilitate team planning sessions: develop team charter, define project scope, and ensure global cross-functional alignment.
• Implement sound project and risk management practices.

• Maintain and update critical information related to projects including project charters, reports, summaries, and project plans.
• Support IPM Leadership in driving deliverables forward within project timelines.
• Organize, atte