Executive Assistant

Company Overview

Shriners Children’s is an organization that respects, supports, and values each other. We are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.

 

All employees are eligible for medical, dental and vision coverage on their first day! In addition, upon hire all employees are eligible for a 403(b) and Roth 403 (b) Retirement Saving Plan with matching contributions of up to 6% after one year of service. Employees in a full-time or part-time status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans. Additional benefits available to full-time and part-time employees include tuition reimbursement, home & auto, hospitalization, critical illness, pet insurance and much more! Coverage is available to employees and their qualified dependents in accordance with the plans. Benefits may vary based on state law.

Job Overview

The Executive Assistant provides administrative support for the Hospital Administrator. The EA performs all administrative functions including transcription, letters/memos, administration policies and procedures, general office duties, and meeting minutes.   Maintains competent knowledge of organizational operations, procedures, policies and personnel. Works independently to plan and organize office operations. Assists in the planning and preparation of any special events associated with the Administrator's office.

Responsibilities

Coordinates all administrative activities for assigned executive

• Schedules activities, special events, travel arrangements and special projects for the Hospital Administrator and assures effective coordination of the activities
• Assists with the Hospital Administrator's time by researching, routing correspondence, drafting letters and documents, collecting and analyzing information, preparing information for meetings, scheduling and maintaining calendar and meetings
• Works with staff to complete annual surveys
• Coordinates student affiliation agreements between universities and legal councils at SHC headquarters office, works with other hospitals in preparing transfer agreements
• Receives and documents donations received at hospital
• Prepares and monitors the budget for the Administration Department
• Prepares monthly packets for Board Members
• Provides support to the Board of Governors

Qualifications

Required

• Associates degree in related field
• 5 years of Administrative Assistant / Clerical experience 
• Advanced proficiency in Microsoft Office Suite of products

 

Preferred

• 2 years of Executive Secretary experience 
• Hospital setting experience
• Experience using Microsoft CoPilot and AI tools