Accounting Specialist

Description

POSITION SUMMARY: The Accounting Specialist will support the Controller and Assistant Controller by managing and maintaining financial records, processing transactions, and ensuring accuracy in financial reporting. Duties will be comprised of accounting transactions, data entry and administrative tasks while contributing to our mission of providing exceptional services to individuals with developmental disabilities.  

KEY RESPONSIBILITIES: (Other duties and projects will be assigned as necessary.)

Expense transactions

• Obtain manager approval on all vendor invoices and employee expense reimbursements.
• Ensure all recurring payments are received and processed in a timely and accurate manner.
• Manage debit and credit card transactions and reporting to ensure supporting documentation is provided.
• Prepare vendor payments on a weekly basis.
• Prepare the weekly bill pay list and submit checks with supporting documentation for final approval and signature.

Restricted funds compliance (PSA and NAFS)

• Ensure monthly funds are distributed to clients in compliance with their budgets
• Reconcile client accounts monthly in compliance with DMH standards

Vendor Management

• Maintain and monitor all vendor contracts to ensure they are up-to-date and meet company needs
• Manage subleases for our clients in the Residential homes
• Manage utility relationships for our Residential homes

Contract Management

• Prepare letters of intent and contracts for new revenue relationships.
• Manage and prepare annual out-of-state, school and transportation contract renewals in a timely and accurate manner

Operational Efficiency

• Support the development and implementation of technology solutions to enhance financial operations.

Other Duties

• Perform other duties and special projects to support various organizational initiatives as assigned.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
• Maintains strictest confidentiality adheres to all HIPAA guideline/regulations
• Prepare reports for directors and other superiors monthly, or as requested
• Coordinates with accounting counterparts as needed in any area of the Business Office
• Plan and prioritize workflow to ensure al timelines are met
• Identifies and manages initial client concerns and escalates to Controller, if required.

FUNCTIONAL AREAS AND COMPETENCIES

CORE COMPETENCIES

1. Integrity and Professionalism: Operates with professionalism and integrity in all aspects of the role, including interactions with coworkers, clients, and external contacts. Communicates in an open, honest, respectful, and consistent way. Demonstrates humility, sharing recognition and fault equally. Treats all employees as equal contributors.
2. Collaboration and Teamwork: Works cooperatively to achieve common goals by establishing and maintaining productive working relationships, sharing knowledge, and building consensus. Shows willingness to understand, respect, and support alternative perspectives, opinions, and ideas. Willingly contribute to other teams as Subject Matter Experts and share knowledge with others. Recognizes the contributions of others and gives credit when credit is due.
3. Client/Customer Focus: Establishes and nurtures strong, sustainable, and collaborative relationships with clients, both internal and external. Actively seeks to understand and exceed internal/external client needs. Seeks and uses input and feedback to strengthen internal/external customer relationships and improve outcomes. Engages the internal/external customer as a partner in delivering service.
4. Innovation and Initiative: Voluntarily looks for better ways to get things done and/or generate new ideas; acts independently without waiting for direction. Shows interest in learning new skills and performing new tasks. Sees beyond the “tried and true”; avoids staying in a comfort zone. Identifies ways to incorporate new practices into existing frameworks.
5. Adaptability: Responds positively to changing circumstances by altering behavior to better fit different situations. Willing to make appropriate changes in work methods/processes. Overcomes obstacles to achieve results. Adjusts timelines, results, and expectations appropriate to changing needs.
6. Accountability: Takes responsibility for all work activities and personal actions. Respects confidentiality – appropriately handles confidential information. Meets or exceeds agreed-upon expectations; follows through on commitments. Accepts responsibility