ADMINISTRATIVE ASSISTANT I

Job Requisition ID: 42972 
 Opening Date/Time: 03/03/2025

Closing Date/Time: 03/14/2025
Agency: Department of Human Services
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None 
Salary: Anticipated Salary: $5,423 - $7,721 per month ($65,076 - $92,652 per year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  42972

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under general direction, performs a variety of administrative functions for the Office of Security and Emergency Preparedness, some of which are complex in nature; serves as correspondence control manager; prepares complex and confidential reports; makes travel arrangements; maintains schedule; prepares vouchers and develops spreadsheets.

Essential Functions

• Performs administrative functions for the Office of Security and Emergency Preparedness.
• Serves as correspondence control manager for the Office.
• Assists in the conduct and compliance of research and analysis on security, environment, safety and emergency preparedness and response topics.
• Coordinates and maintains schedule for the Director, including meeting and travel arrangements, agendas, and compilation of support documents.
• Attends meetings on behalf of the Director and other staff and serves as liaison between the Office and other areas of DHS as well as the general public.
• Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

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