Job Description Summary

Job Description

We are the makers of possible 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

Executive Assistant

The role of Executive Assistant is to provide administrative and operational support activities for selected Executives within the BDB. This individual will be a trusted partner who will handle sensitive and confidential information, and will interact with employees at all

levels of the organization as well as external contacts.

Key Responsibilities:

• Exercise independent thinking and judgment in the establishment of priorities.  Able to work independently. Maintain a high degree of confidentiality in dealing with all correspondence, financial reporting, presentations, and HR related materials.  

• Maintain and prioritize a calendar of meetings, events, and travel.

• Coordinate meeting logistics, event planning, and town hall meetings for associates.

• Coordinates travel plans.  This includes flight arrangements, train reservations, hotel, transportation, etc. Also makes vital arrangements for international travel including visa applications and any other information needed when traveling abroad (i.e. medical information). Prepares itineraries for travel and captures pertinent information vital for the trip.

• Adheres to T&E policies, including booking travel (domestic & international) and monthly reconciliation of business expenses

• Maintains all files and other pertinent correspondence to be retained.  Exercises good judgment in the retention, routing and destruction of data.

• Performs all administrative duties including emails, letters and other necessary materials.

• Maintains personal computer skill levels with current technology used at BD.

• Responsible for handling needs and issues that may arise within the department such as computer related issues, corporate cards, maintains office supplies, etc.  

• Coordinates orientation schedule, office or cube location, computer/phone set-up for new hires.

• Other ad hoc support requests as necessary including (but not limited to): requests for capturing or consolidating data, occasional note-taker in meetings.

• Performs related duties as assigned by management

Minimum Qualifications:

• Minimum of a High School Diploma/GED with formal training or equivalent work experience required. College degree preferred.

• Minimum of 7 plus years experience as an Assistant supporting senior executives in a global organization required.

• A high level proficiency with Microsoft office applications (Outlook, Word, Excel and PowerPoint) required.

• Confidentiality is a requirement - this  role will have access to highly confidential data (both financial, organizational and personal) and this individual must be trusted to maintain confidentiality of this information at all times.

• Excellent calendar/meeting management required.

• Must be able to project and present a professional image of the executive office

Preferred qualifications, knowledge, skills and abilities:

• Proficient with SAP and/or Workday, and Concur

• Knowledge with scheduling domestic and international business travel and accommodations (including passports, visas, etc.), preparing, reconciling and maintaining expense reports.

• Be someone who champions a positive team environment with a willingness to agree with other members of the admin team when required

• Be flexible to ad hoc requests for support even if it’s not listed above for the good of the function and the business

• Be able to handle many parallel tasks at once.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for C