Payroll & Accounting Specialist

Position Title:

Payroll & Accounting Specialist

Job Code:

Job Code: PAYSPC

Pay Range:

$6,497.00 - $7,935.00

Job Description:

PAYROLL & ACCOUNTING SPECIALIST

Pay Grade 105

FLSA Exempt

Non-Represented

Summary

Performs a variety of professional level technical payroll preparation and accounting activities involved in the recording and reporting of the transit system’s financial transactions to include accounts payable, accounts receivable, cash receipts, general journal entries, and account reconciliation and analysis. The position provides confidential administrative payroll support.

Scope of Responsibility

The incumbent will perform recurring processes with occasional variations from the norm involving a high degree of complexity and will be responsible to operate within established procedures. Contacts contain some discussion about confidential/sensitive matters necessitating discretion at all times.

Work is performed under moderate supervision from the Manager of Accounting and considerable judgment is expected to be exercised in the execution of duties. Errors in account coding could result in inaccurate reporting of C-TRAN’s financial condition.

Essential Functions

The following summarizes the essential or key responsibilities/attributes of the position the incumbent will be required to perform with or without reasonable accommodation:

• Collects and audits individual payroll time sheets to be used as source documents for data input to payroll.
• Verifies vacation, sick leave, and holiday hours used and accrued. Ensures that required documentation has been received and approved.
• Applies Union Contract terms as they pertain to payroll issues.
• Sets up and monitors garnishments.
• Assists with confidential payroll correspondence, which frequently contains confidential/sensitive information necessitating discretion at all times.
• Coordinates the payroll process including inputting payroll information into the computer, proofing of and processing payroll, and preparing checks for distribution.
• Assists employees with payroll questions to include researching historical payroll transactions as needed.
• Prepares monthly, quarterly, and year-end payroll reports such as workers’ compensation, unemployment insurance, FICA, retirement system, credit union, union, deferred compensation, and W-2 statements, etc.
• Reconciles monthly payroll related general ledger accounts.
• Maintains all payroll related records and monthly payroll checklist.
• Processes accounts payable as it relates to payroll processing each month. Invoice for employee time and benefits accrued while conducting union business.
• Prepares recurring monthly journal entries and other journal entries as needed.

Other Functions

• Perform transaction and account analysis to ensure correct account balances and prepare well-documented journal entries.
• Coordinate processing of accounts payable (including purchase cards), accounts receivable, cash, etc. in a timely manner. Assist with preparation of documents, data entry, and problem research and reconciliation as required. Provides support to other Finance Staff as needed.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of

• Policies, procedures, and regulations of various financial record keeping systems.
• General accepted accounting principles and the significance of account codes and classifications, accounts payable, and accounts receivable functions required.
• Government accounting methods, principles, and practices.
• Modern organizational office methods, practices, and procedures.
• Payroll functions preferred.

Skill in

• Proficiency in 10-key, Microsoft Word, and Excel is highly desirable.
• Research, compile, and analyze data and form sound conclusions.
• Processing accounts receivable and/or accounts payable.
• Advanced in Microsoft Office Suite and computerized financial applications required.
• Advanced mathematical skills, with the ability to make accurate calculations rapidly.
• Strong in problem solving and critical thinking. Excellent verbal and written communication skills required in order to explain complex information in a clear, concise manner.

Ability to

• Work effectively with all levels of staff and vendors with varying levels of expertise.
• Exhibit tact and diplomacy to achieve desired results.
• Maintain confidentiality.
• Set up and m