Project Coordinator, Business Operations
CleerlyAbout the role
About Cleerly
We’re Cleerly – a healthcare company that’s revolutionizing how heart disease is diagnosed, treated, and tracked. We were founded in 2017 by one of the world’s leading cardiologists and are a growing team of world-class engineering, operations, medical affairs, marketing, and sales leaders. We raised $223M in Series C funding in 2022 which has enabled rapid growth and continued support of our mission. In December 2024 we received an additional $106M in a Series C extension funding. Most of our teams work remotely and have access to our offices in Denver, Colorado, New, York, New York, Dallas, Texas, and Lisbon, Portugal with some roles requiring you to be on-site in a location.
Cleerly has created a new standard of care for heart disease through value-based, AI-driven precision diagnostic solutions with the goal of helping prevent heart attacks. Our technology goes beyond traditional measures of heart disease by enabling comprehensive quantification and characterization of atherosclerosis, or plaque buildup, in each of the heart arteries. Cleerly’s solutions are supported by more than a decade of performing some of the world’s largest clinical trials to identify important findings beyond symptoms that increase a person’s risk of heart attacks.
At Cleerly, we collaborate digitally and use a wide variety of systems. Our people use Google Workspace (GMail, Drive, Docs, Sheets, Slides), Slack, Confluence/Jira, and Zoom Video, prior experience in these areas is a plus. Role or department specific technology needs may vary and will be listed as requirements in the job description.
About the Opportunity
The Project Coordinator, Scientific Affairs plays a key role in supporting the Scientific and Medical Affairs teams through the coordination of operational, administrative, project management, and strategic initiatives. This position helps drive organizational efficiency and enables the team to focus on high-priority scientific and business objectives. Responsibilities include managing day-to-day business operations across Scientific and Medical Affairs, including financial coordination, legal and compliance support, and operational support for clinical trial activities as needed.
Responsibilities
- Administrative Support:
- Assist with administrative tasks such as scheduling meetings, preparing agendas, and taking meeting minutes.
- Coordinate internal and external communications to ensure all team members and stakeholders are aligned.
- Documentation Management:
- Maintain accurate and up-to-date project documentation, including project plans, schedules, budgets, contracts, and progress reports.
- Ensure easy accessibility and proper organization of documents for the team and stakeholders.
- Communication:
- Facilitate smooth communication between team members, stakeholders, and external partners.
- Distribute important project information and updates to the appropriate parties in a timely manner.
- Logistical Support:
- Coordinate logistical aspects of projects and meetings, including booking venues, arranging travel accommodations, and procuring necessary supplies.
- Ensure that all logistical arrangements align with project needs and deadlines.
- Data Entry and Analysis:
- Assist in collecting, entering, and analyzing data for project monitoring and evaluation, including OKRs and other relevant performance metrics.
- Support in ensuring data integrity and accuracy for project assessments.
- Team Collaboration:
- Collaborate with team members to ensure tasks are completed efficiently, and tha
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