Human Resources Generalist

Description

JOB TITLE:   HR Generalist: Hourly, Non-Exempt

DEPARTMENT:  Human Resources

REPORTS TO:   Director of Human Resources

Since 1891, Boys & Girls Clubs of San Francisco (BGCSF) has provided high-quality, community-based youth development services to youth in San Francisco. Our mission is to inspire and enable all young people, especially those from disadvantaged circumstances, to realize their full potential as productive, responsible, and caring citizens. We impact the lives of Club members, primarily ages 6 to 18, by focusing on academic success, healthy lifestyles, good character, community engagement, and job readiness with earning potential. We are nationally recognized for the high-quality of our programs and comprehensive approach to serving youth. Whether you’re joining our administrative team, a Clubhouse team, a school-based team, or our Camp Mendocino team, you’ll be surrounded by enthusiastic, talented, and passionate colleagues who wake up every day ready to inspire young people to reach their full potential.

Position Purpose 

The Human Resources Generalist will support the Human Resources department in various administrative functions of the Human Resources department.  This includes maintaining employee databases and files, processing status changes, onboarding and offboarding, project management, data analysis, checking references, compiling data, and preparing routine and special reports.  

This is a full-time (40 hours weekly), in person, position and is benefits-eligible.

Requirements

Key Responsibilities

General HR Administration - 60%

• Maintain personnel files (filing, regularly audit employee records to ensure files are accurate and up to date). 
• Data entry in Paylocity system (new hires, changes, terminations).
• In Paylocity, generate reports for decision-making.
• Employment verifications. 
• Wage verifications. 
• Conduct audits of social security numbers, agency equipment, performance reviews.
• Set up and maintain a system to archive files on a regular basis. 
• Maintain supply of new hire packets, employee handbooks, HR forms for staff.
• Maintain I-9 Documentation and conduct audits and follow-up for expired documents in Paylocity.
• Mailers to all staff as needed.
• Coordinate meetings for training, orientation, and other HR-related functions.
• Use annual surveys to monitor and measure employee satisfaction with our organization.
• Hold regular staff check-ins to foster a positive workplace culture and identify and escalate employee relations issues, such as conflicts, disputes, and disciplinary matters, to the Senior Director of HR. 

Onboarding & Offboarding 20%

• Coordinate logistics for New Hire Orientation, New Manager Orientation, and Staff Integration
• Complete 30 day check ins with new hires
• Manage distribution of uniforms and maintain inventory
• Manage Exit Interviews and Offboarding processes 
• Serve as a liaison for staff questions around benefits 
• Partner with Finance department to reconcile staff movement
• Partner with Recruiter on offers, seasonal transitions, and promotions 
• Occasional review and recording of process adjustments

Safety & Compliance Tracking 20%

• Launch and track monthly safety policy sign-offs, new hire training timelines, and 10/30/60/90 management documents
• Update 10/30/60/90s as needed
• Bi weekly meeting with GC for compliance
• Partner with staff Safety Committee to coordinate All Staff Training Days 
• Keep current with regard to state laws and regulations impacting employee benefit programs to ensure compliance.

Skills/Knowledge Required

• BA/BS from an accredited college or university; or related work experience.
• A genuine passion for BGCSF’s mission and a willingness to align HR practices with the organization's values and goals.
• Experience in human resources practices or related fields.
• Strong facilitation skills and ability to develop virtual and in person presentations.
• Minimum of 3 years work experience in a youth serving nonprofit organization and a passion for development.
• Experience handling confidential and sensitive matters with empathy.
• Detail oriented and excellent organizational skills
• Strong project/time management skills with the ability to multitask and meet deadlines in a fast paced environment.
• Strong verbal communication skills including