Executive Board Secretariat Intern

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Executive Board is responsible for providing intergovernmental support to, and supervision of, the operational activities of UN-Women in accordance with the overall policy guidance of the General Assembly and the Economic and Social Council, and in accordance with its respective responsibility as set out in the Charter of the United Nations, as well as for ensuring that UN Women is responsive to the needs and priorities of recipient countries.

The Executive Board Secretariat (EBS), officiating from UN-Women’s Executive Director’s Office, is the interface between UN-Women and Member States of the United Nations. The Secretary and the Secretariat team support the President and the four (4) Vice Presidents of the Executive Board in organizing and delivering official and informal sessions and meetings of the Executive Board. An overview of the meetings held for the Executive Board for the year can be found here: https://www.unwomen.org/en/executive-board

Description of Responsibilities

Under the direct supervision of the Executive Board Programme Analyst, the intern will support the EBS by:

• Supporting the preparation of briefing notes, talking points, and other documentation through researching relevant topics;
• Drafting correspondence that supports the team in coordinating relevant meetings of the Executive Board; 
• Assisting in the communications of work for the Executive Board Secretariat, including maintaining and updating the Executive Board website, monitoring the generic e-mail inbox, updating e-mail distribution lists, and managing the Executive Board X account;
• Help finalize and regularly update the matrix that monitors the implementation of the UN-Women Executive Board decisions. The matrix keeps track of the implementation of specific and time-bound requests contained in Executive Board decisions, and the intern will regularly update it in liaison with divisions across the organization;
• Supporting the Analyst in arranging logistics and providing administrative support to the EBS for meetings and related events.

Learning objectives for the internship in this area:

During this internship, the intern will learn to work in a fast-paced environment and get first-hand experience in supporting intergovernmental processes.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Demonstrates commitment to UN-Women’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Produces qualitative, accurate outputs with considerable attention to detail, in a timely manner;
• Manages complexities, shifting priorities, and can work effectively without constant supervision;
• Maintains constructive, effective business relationships with clients and partners;
• Adheres to deadlines and follows up on time-bound issues;
• Maintains diplomacy, tact, and strict confidentiality with internal and external partners and clients;
• Strong writing skills in English;
• Strong interpersonal and communication skills;
• Organization skills (time management, efficient administration, multi-tasking and fast-paced);
• Ability to work under pressure within strict deadlines;
• Ability to adapt quickly to work demands and changing deadlines;

Qualifications

Education:

• University studies in one of the following disciplines: Social Sciences, Political Science, International Relations, or other relevant subjects is required. 
• Meet one of the following: 

1. Be enrolled in a graduat