Sr. Manager, Commodity Procurement and Lab

Chemonics seeks a Senior Commodity Procurement & Lab Manager for the Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) project in Haiti. The Senior Commodity Procurement & Lab Manager will direct and manage the procurement, shipping, VAT exemptions and laboratory stock management activities under the GHSC-PSM contract. The Senior Manager will coordinate and liaise with other partners, such as USAID, LNSP, PNLS and suppliers, to ensure the timely ordering and delivering to the last miles of Lab commodities based on national supply chain. He/she will also assist in the supply chain management of family planning methods as well as laboratory reagents and consumables to support HIV/AIDS care and treatment and other programs.  Additionally, he/she will ensure approved lab PEPFAR equipment are covered with Maintenance and Service agreement and appropriate consumption data are collected on a regular basis. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

The USAID GHSC-PSM project helps ensure the uninterrupted supply of health commodities in support of U.S. government-funded public health initiatives around the world. The Procurement and Supply Management project is the primary vehicle through which USAID 1) procures and provides health commodities, 2) provides technical assistance to improve partner countries’ management of the supply chain, and 3) collaborates with key international stakeholders to support global health initiatives. The Haiti office works under two of the project’s task orders (HIV/AIDS and Population and Reproductive Health) to provide commodities (including ARVs, laboratory reagents and equipment, opportunistic infections drugs, family planning methods etc.) and supply chain technical assistance to the Haitian Ministry of Health.  

Responsibilities:

Commodity Procurement

•    Supervise, lead, and manage a team of PSM Procurement Specialist and Shipping Officers (SO) in full accordance with PSM policies, Standard Operating Procedures (SOPs) and Work Instructions
•    Provide instructions and guidance to the team for the efficient and adequate management of PSM orders from RFQ/P to invoice payment including priority classification
•    Coordinate regularly with PSM sourcing team at the home office regarding procurement policies, process and procedures and report any difficulties encountered in the fulfilment of the procurement requirements in Haiti
•    Ensure that sourcing and procurement activities for health supplies (medicines, consumables, equipment, lab supplies, etc.) support USAID and Ministry of Health objectives and are aligned with GHSC-PSM project wide objectives.
•    Manage and monitor a budget of about 15 million US dollars to procure 1) family planning methods and 2) HIV pharmaceutical and laboratory related commodities under the PEPFAR/HIV and CDC funded project
•    Coordinate closely with Senior Management to ensure rational and timely procurement of Family Planning methods, ARVs, OI drugs, RTKs, and laboratory commodities and other HIV/AIDS and other endemic diseases-related commodities, as required
•    Ensure service contracts and subcontractors are properly managed so that services are provided, and payments are made in compliance with the terms and conditions of the contracts
•    Manage the selection of suppliers and ensure local suppliers meet the minimum requirement trough the pre-qualification process and appraise their performance on a regular basis 
•    Manage the relationship between the Procurement Department with all the counterparts including effective and prompt communication with the donor.
•    Prepare and submit accurate timely reports of procurement actions and orders status to the leadership and/or clients
•    Facilitate and support the development and execution of a long-term strategy to improve quality and timeliness of procurement activities and ensure that operational objectives are achieved
•    Ensure that best practices in procurement and supplier management are implemented and that procurement activities comply with aid donor regulations (USAID and FAR) and guidelines.
•    Maintain strong working relationships and lead rigorous contract negotiations with strategic suppliers to ensure that cost, quality, and delivery targets are met.
•    Facilitate communication and troubleshoot issues between the field office and the Global Supply Chain team.
•    Answer timely responses to complex procurement questions from the donors (USAID and CDC) 
•    Coordinate with Freight & Logistic for prompt contribution and/or handling of shipping, delivery and clearance and ensure incidents are reported as per PSM policies
•    Lead the Sales tax exoneration process with the U.S. Embassy and ensure all GHSC-PSM procurement are submitted to t